How to get VTU Transcripts in 2018?

What is Transcript (VTU, BE)?

Visvesvaraya Technological University BE Transcript Backside
Visvesvaraya Technological University BE Transcript: Backside

A transcript is a mark sheet of all the semesters printed on one sheet. The only reason foreign colleges or companies want your transcript is because the transcript tells the foreign universities or companies the following information:

  1. Class: First or second class (explaining what class means)
  2. The medium of Instruction: English or Hindi or any other language.
  3. The total duration of Engineering
  4. When was the student enrolled into an engineering course and when it was ended.
  5. When was VTU started, how many courses are provided by the VTU, where is it headquartered, Phone number, email ID, the website of the VTU?

All the above information is very much important for the foreign universities to understand: VTU, your branch of engineering, and your marks in one single sheet.

This information is not provided in our Marks cards or the Degree certificate, and hence the foreign universities don’t consider them as important when you apply for admission in foreign universities.

Why do we need Transcript?

Transcripts are required to apply for permanent residency, higher education, visa, H1B, immigration etc. If you are applying for WES evaluation (ECA) for job, education or Canada PR, you need to apply for transcripts from your university, unless your college is Autonomous.

Procedure to follow to get VTU transcripts:

  1. Make Online Payment
  2. Fill Transcript Application form
  3. Write a Letter to Registrar requesting for Transcript
  4. Buy an A4 size Envelope cover
  5. Submit

Step 1: Make an Online Payment

  • Make a payment of Rs. 500 for one transcript at this VTU payment portal: VTU Payment Link

Note: VTU has removed the PayUMoney link from its website

VTU Payment Link
Click State Bank of India
VTU Payment Link 2
Click Proceed
VTU Payment Link 3
VTU Payment Link 4
Choose the required certificate and enter the amount
VTU Payment Link 5
VTU Payment Link 5
VTU Payment Link 6
Choose your mode of payment
  • Note down the Transaction ID/Payment ID/Reference number at the end of your payment. You need to fill this Payment ID in the transcript application form.
  • If you want more than one transcript, Rs. 300 extra is charged for every extra copy.
  • For example: if you want 3 transcripts, you have to make a payment of Rs. 1100 (Rs. 500+Rs. 300+ Rs. 300)
  • Or use this formula to find out the cost of the transcript(s): 500 + (N-1) * 300 Where N represents the number of transcripts you need.  
  • Check the latest fee:  VTU List of Application Forms and Fee Structure

Step 2: Print and Fill the application form

VTU Transcript Application Form
VTU Transcript Application Form

Step 3: Write a letter to Registrar

Write a letter addressing the VTU Registrar requesting for the transcripts in a blank A4 size white paper similar to the below format.

Transcript-Letter copy
Sample Letter to Registrar requesting Transcript. Click to enlarge


Step 4: Buy an A4 size Envelope cover

  • Buy an A4 or Legal Size envelope cover from the stationery shop
  • Staple Letter and Transcript Application form together and put them into the A4 size envelope cover.
  • Write your address on one side: Only Indian address. Note: VTU doesn’t deliver transcripts to foreign countries
  • Write the below address on the other side of the  envelope cover

The Registrar(Evaluation)
Visvesvaraya Technological University “Jnana Sangama”
Machhe, Belgaum: 590 018

Step 5: Submit

Choose one of the following options to submit your application,

Option 1: Submit in VTU Bangalore Regional office, or any other VTU regional office nearest to you, and get your transcripts in 15 to 20 working days:

VTU Bangalore Regional Centre:
Visvesvaraya Technological University, Regional Center Bengaluru,
RHCS Layout Annapoorneshwarinagar, Nagarbhavi, Bengaluru-560091.
Fax: 080-23186932,
General Enquiry:080-23016669
PG and Ph.D Related:080-23016692
Exam Related:080-23016654/23181188
E_Mail: [email protected]

Other VTU Regional centers

Option 2: Speed post it to VTU Belgaum through DTDC or Professional courier, or some other mailing service to the below-given address,

he Registrar(Evaluation)
Visvesvaraya Technological University “Jnana Sangama”
Machhe, Belgaum: 590 018

Option 3: Visit VTU Belgaum before 12 PM, and submit personally, and receive your Transcript on the same day in the evening…

See how I went to Belgaum: How to go to VTU, Belgaum for Receiving documents? The Procedure

Please Note: If you plan to submit in Belgaum, no need to carry the xerox copy of  Marks Card, no need of anybody’s signature, no need of anybody’s attestation, no need of letter. You can make payment at VTU Belgaum.

If you are going to Belgaum, you must carry any Identity proof such as College ID, Driving License, Election ID proof or any other ID proof.

Option 4: Submit to your college


A sample of VTU Transcripts shown below.

VTU Transcript Front Side
VTU Transcript Front Side


VTU Transcript Back Side
VTU Transcript Back Side


Visvesvaraya Technological University BE Transcript
Visvesvaraya Technological University BE Transcript

Also read: Consolidated Marks Card of All the Semesters Vs Transcript