How to get Duplicate of Lost Degree Certificate/Marks Card of VTU?


If you have lost your original marks card or Degree certificate due to fire or any other means, you have to follow the below procedure to get the VTU duplicate marks card or degree certificate.

Requirements to get the Duplicate documents:

  1. Make an Affidavit on Rs. 20 Stamp Paper
  2. Write a complain letter to a police station and get an FIR filed.
  3. Go to a police station
  4. Make an Online Payment for your required certificates.
  5. Fill the application form
  6. Submit

 

Step 1. Make an Affidavit (Approx Rs 220)


  • Go to a Civil Court, or to a place where people sit with typewriters on the road. the typists usually can be found around registrar offices, driving licensing offices…
  • Tell the typist that you have lost College certificate and you need Affidavit. He will ask you… where you have lost, when you have lost, how you have lost, USN number, Month & Year of passing, Course, Branch, college.
  • Now, leave the rest to him.  He will ask you to wait and starts typing something on Green colored 20 Rupees Bond paper about your loss of certificate.
  • Once the typing is complete, you need to get the Bond paper signed and sealed by a lawyer which the typist will take care of getting signed and sealed by a lawyer.
  • After all this, your Affidavit is ready and the typist will charge you around Rupees 200 for the service.
  • Xerox  your Affidavit

Reference: VTU Guidelines for the issue of Duplicate Marks Card

Step 2. Write a complain letter to a police station


You can ask the typist to write a complaint letter for you, for which he will charge some amount, or you can write a letter on your own.

Step 3. Go to a police station


  • Go to the nearest police station from where you have lost your certificate.
  • Tell them you have lost your certificate and need to apply for a duplicate certificate from the university. And show them the Affidavit and the complaint letter.
  • The police will take your xerox copy of Affidavit, and will sign/seal your complaint letter.
  • Don’t give the original Affidavit to the police.
  • If you have bribed, then report your bribe here: http://www.ipaidabribe.com/add-report

Step 4. Make an Online Payment


  • Make online payment VTU Payment Link VTU has removed the PayUMoney link and now allows payment through Online SBI Bank
  • For lost marks card make a payment of Rs. 300 for each marks card + Rs. 50 per academic year
    For Example, you got 6th sem marks card in 2014 and you lost it in 2018. Cost is 300+4*50=500
  • For lost Duplicate degree Certificate make a payment of rupees 2000 + 200 per year
    For Example, you got the certificate in 2012 and you lost it in 2018. Cost is 2000+6*200=3200

Note: VTU has removed the PayUMoney link from its website

VTU Payment Link
Click State Bank of India
VTU Payment Link 2
Click Proceed
VTU Payment Link 3
Choose “F-Fees TO BE PAID BY STUDENT-EXAMINATION”
VTU Payment Link 4
Choose the required certificate and enter amount
VTU Payment Link 5
VTU Payment Link 5
VTU Payment Link 6
Choose your mode of payment

 

Step 5. Fill the application form


Application for issue of DUPLICATE MARKS CARD (DMC) DUPLICATE DEGREE CERTIFICATE (DDC)
Application for issue of DUPLICATE MARKS CARD (DMC) DUPLICATE DEGREE CERTIFICATE (DDC)

Step 6: Submit


Put all the documents(Complaint letter, Affidavit, application form) into an A4 Size envelope cover.

You can choose one of the below options to submit your documents.

Option 1: Submit at VTU Bangalore Regional center or any other VTU regional center nearest to you.

VTU Bangalore Regional Centre:

Visvesvaraya Technological University, Regional Center Bangalore,
# 351, CA Site no 2, Karnataka Health & Family Welfare Housing co-operative society Extension, Annapoorneshwarinagar, Nagarbhavi, Bangalore-560079
Ph.no 080-23181188

Other VTU Regional centers

Option 2: Speed post it to VTU Belgaum through DTDC or Professional courier, or some other mailing service to the below-given address,

To,
The Registrar(Evaluation)
Visvesvaraya Technological University
“Jnana Sangama”, Machhe Belgaum: 590 018

You’ll receive your CDC in 15 to 20 working days.

Option 3: Visit VTU Belgaum before 12 PM along with your college ID, DL for photo identification, and submit personally, and receive your CDC on the same day in the evening.

Please Note:

If you plan to submit at VTU Belgaum then you don’t need to carry the xerox copy of marks, No need of anybody’s signature, No need of anybody’s attestation (Gazetted officer Attestation can be done in VTU), No need of the letter.

See how I got my Convocation Degree Certificate: How to go to VTU, Belgaum for Receiving documents? The Procedure

Option 4: Submit to your college.

I recommend to submit the documents at VTU Belgaum and receive your duplicate certificates by 4:30Pm  same day, otherwise, you may have to wait forever.

 

How to get VTU Degree Certificate (Convocation Degree Certificate)?


What is a Convocation Degree Certificate?

VTU Degree Certificate or Convocation degree certificate is a certificate that certifies you that you have completed the Engineering, passing all the subjects, successfully. It is a proof that you are an engineer. You can hang your certificate, if you love, on the wall of your house or office to prove that you are an engineer.

When do you get Convocation Degree certificate?

If you have applied, you’ll get your Degree Certificate one year after the completion of engineering. Like, if you have completed the engineering in January 2000, then you’ll get your Degree certificate only after January 2001.

In fact, you receive the degree certificate during Convocation. Convocation is A formal ceremony at a college or university, as for the conferring of awards. Convocation usually happens between January and April.

You have to ask your college or VTU about the Convocation dates so that you’ll know when you’ll receive your Degree certificate.

VTU 17th Annual Convocation
VTU 17th Annual Convocation

How to apply for Convocation Degree Certificate?

  • In your college, you are prompted to apply for Degree certificate by your teachers in 6th or 7th semester.
  • If you have missed the chance to apply for Degree certificate in your college or if you have lost the degree certificate, then you have to follow the below procedure to get it.

Procedure to follow to get VTU Degree Certificate:

  1. Fill the Application form
  2. Make Online Payment
  3. Buy A4 size Envelope cover
  4. Buy A4 size Letter
  5. Submit

Once you are ready with all the above things, Follow the below steps,

Step 1: Fill out the application form


  • Download and Print the application form from here VTU Convocation Degree Certificate Application Form
    Or Go to any Engineering college affiliated to VTU and ask for Convocation application form. They might charge an amount.
  • Fill the application form and get Principal’s Signature of your college or signature of any gazetted officer.
VTU Convocation Degree Certificate Application Form
VTU Convocation Degree Certificate Application Form

 

Step 2: Make Online Payment


But if you are applying for Degree certificate one year after the completion of your engineering then make a payment of Rs. 900.

Similarly, if you are applying for Degree certificate 2 years after the completion of your engineering, then make a payment of Rs. 1000 rupees, And so on…. in this way 100 rupees is added every year as a penalty (AKA Search fee)

VTU Payment Link
Click State Bank of India
VTU Payment Link 2
Click Proceed
VTU Payment Link 3
Choose “F-Fees TO BE PAID BY STUDENT-EXAMINATION”
VTU Payment Link 4
Choose the required certificate and enter amount
VTU Payment Link 5
Click to Confirm
VTU Payment Link 6
Choose your mode of payment
  • Note down the Transaction ID/Payment ID at the end of your payment. You need to fill this Payment ID in the VTU Convocation Degree Certificate Application Form.
  • Check the latest fee:  VTU List of Application Forms and Fee Structure

Note: In case you lost your Degree Certificate, you can get a duplicate degree certificate by making a payment of  Rs. 2000+(Rs. 200 x number of years since your completion of engineering)
How to get Duplicate of Lost Degree Certificate/Marks Card of VTU?

Step 3: Write a letter


Write a letter to Registrar requesting for Degree certificate. The letter must contain when is your year of passing engineering, your Name, USN, Phone number, Home address, college name, DD number.

Step 4:  A4 size Envelope Cover


  • Put the  VTU Convocation Degree Certificate Application Form and the letter in the envelope cover.
  • Write the below address on one side of the envelope

To,
The Registrar(Evaluation)
Visvesvaraya Technological University “Jnana Sangama”
Machhe Belgaum: 590 01

  • Write Your Address on the other side of the envelope

Step 5: Submit


You can choose one of the below options to submit your documents.

Option 1: Submit at VTU Bangalore Regional center or any other VTU regional center nearest to you.

VTU Bangalore Regional Centre:

To,
Visvesvaraya Technological University, Regional Center Bangalore,
# 351, CA Site no 2, Karnataka Health & Family Welfare Housing co-operative society Extension, Annapoorneshwarinagar, Nagarbhavi, Bangalore-560079
Ph.no 080-23181188

Other VTU Regional centers

Option 2: Speed post it to VTU Belgaum through DTDC or Professional courier, or some other mailing service to the below-given address,

To,
The Registrar(Evaluation)
Visvesvaraya Technological University
“Jnana Sangama”, Machhe Belgaum: 590 018

You’ll receive your CDC in 15 to 20 working days.

Option 3: Visit VTU Belgaum before 12 PM along with your college ID, DL for photo identification, and submit personally, and receive your CDC on the same day in the evening.

Please Note:

If you plan to submit at VTU Belgaum then you don’t need to carry the xerox copy of marks, No need of anybody’s signature, No need of anybody’s attestation (Gazetted officer Attestation can be done in VTU), No need of the letter.

See how I got my Convocation Degree Certificate: How to go to VTU, Belgaum for Receiving documents? The Procedure

Option 4: Submit to your college.

 


Here is a Sample Degree certificate


VTU Degree Certificate
Sample: VTU Convocation Degree Certificate