Alternative Way to Get Your University Transcripts When Everything Else Fails

http://www.cleartranscripts.com/products/vtu-belgaum-official-transcripts?referrer=XBVD1

Please note: Cleartranscripts stopped providing its services to VTU 

I receive overwhelming comments each day in response to the articles I write about VTU. The comments are both encouraging and critical. I would request you to keep the comments and queries coming, as it provides the visitors and me very valuable inputs.

Among all the comments I receive, queries related to official Transcripts is the most. I have helped many, not all, people in getting their transcript(s) on time. I apologize to those whose queries were not answered as I was completely occupied with the work during the time when queries were asked.

Now, let me get to the bottom line. We all know how hard it is to obtain Transcripts – not just Transcripts but other documents as well – Lots of money wasted calling several phone numbers, number of days spent on ditching work and traveling long distances, stay awake in the late nights to figure out how to apply for Transcripts… Eventually all our effort falls on deaf ears… I was a victim myself who was trying to get Transcripts to enroll in to a college in the universities abroad.

It was my ambition to help out as many people as possible to get their documents. Now I have taken my ambition one step forward. I have teamed up with ‘cleartranscripts.com’, a website that provides Transcripts to your doorsteps; whose motto is to simplify the way Transcripts are applied and delivered to its owner without wasting much time. The owners of the website share the same goal as I have: a solution to the problem that every person faces to get University Transcripts. If you consider other developed countries, their universities have their own online system where you can apply for transcripts. We, in India, lack such option. To overcome the problem, ‘cleartranscripts.com‘ has begun working independently.

To apply for the transcripts from cleartranscripts.com, Click here.

Note: You can call these numbers for any questions: India: +91.80.67569290 US: +1.917.4844990 If you need to call the Indian number, the preferred time is 9:00 AM to 9:00 PM Indian time. Likewise, if you need to call the US number, the preferred time is 11:30 PM – 11:30 AM Indian Time. Please leave your opinions in the comments section.

How to get VTU Duplicate Certificates of Lost VTU Certificates(Degree and Marks Cards):

If you have lost any original marks card or Degree certificate due to fire or any other means, You have to follow the below procedure to obtain the duplicate certificate.

1.Make an Affidavit (Approx Rs 220)

2.Write a complain letter to police station and get it sealed by them.

3.Go to a police station

3. Make a DD for your required certificates.

4.Go to VTU belguam or just mail all the documents through your college to VTU.

5. Receive your duplicate certificate

1. Make an Affidavit (Approx Rs 220)

  • Go to a Civil Court, or to a place where people sit with typewriters on the road. the typists usually can be found around registrar offices, driving licensing offices…
  • Tell the typist that you have lost College certificate and you need Affidavit. He will ask you… where you have lost, when you have lost, how you have lost, USN number, Month & Year of passing, Course, Branch, college.
  • Now, leave the rest to him.  He will ask you to wait and starts typing something on Green colored 20 Rupees Bond paper regarding your loss of certificate.
  • Once the typing is complete, you need to get the Bond paper signed and sealed by a lawyer which the typist will take care of getting signed and sealed by a lawyer.
  • After all this, your Affidavit is ready and the typist will charge you around Rupees 200 for the service.
  • Xerox  your Affidavit

Reference: http://vtu.ac.in/examination-guidelines/

2. Write a complain letter to police station.

You can ask the typist to write a letter for you; for which he will charge some amount, or you can write a letter on your own.

3. Go to a police station.

  • Go to a nearest police station from where you have lost your certificate.
  • Tell them you have lost your certificate and need to apply for duplicate certificate from university. And show them the Affidavit and the complain letter.
  • The police will take your xerox copy of Affidavit, and  will sign/seal your complain letter.
  • Don’t give the original Affidavit to the police.
  • After all, Police might charge you between Rs 100 to 500.

If you have bribed, then report your bribe here: http://www.ipaidabribe.com/reportabribe?t=paid

4. Make a DD.

  • You have to make a DD in the name of  “Finance Officer, VTU, Belgaum”
  • For lost marks card make a DD of rupees 150/- per marks card +50/- per academic year

For lost Duplicate degree Certificate make a DD of rupees 1400/- +100 per year

  • You can make the DD from any reputed banks.
  • If you plan to go to VTU Belgaum, you can make the DD  there.

for latest fee structure, refer: http://www.vtu.ac.in/index.php/examination-fee.html

5. Submit

  • Now put all the documents(DD, Complain letter, Affidavit) in to a A4 Size envelope cover.
  • You can submit in your college.
  • or You can submit going to VTU Belgaum.

I recommend to submit the documents at VTU Belguam and receive your duplicate certificates by 4:30Pm  same day, otherwise you may have to wait forever.

Refer: How to go to VTU, Belgaum for Receiving documents? The VTU Campus, The Procedure

Courtesy: V J Dilip(Visitor of this site), VTU, and Other Visitors  of this site, Personal experience

You may also want to read this similar posts:

  1. How to go to VTU, Belgaum for Receiving documents? The VTU Campus, The Procedure
  2. How to get (VTU,BE) Consolidated Marks Card of individual semesters – Explained:
  3. How to get a Single Consolidated Marks Card (CMC) Explained:
  4. How to get Provisional Degree Certificate, Explained: 
  5. How to get VTU Degree Certificate (Convocation Degree Certificate) – VTU, BE:
  6. Various VTU Fees:
  7. How to get Transcript(VTU,BE) – Explained:
  8. VTU BE Sample Marks Cards from 1st – 8th Semester
  9. My Visit to VTU – With Images
  10. What is extract of marks card(VTU)?

How to go to VTU, Belgaum for Receiving documents? The VTU Campus, The Procedure

In order to get documents quick and easy or in case you are confused and lost, it’s better to go to VTU, Belgaum.  You can get any documents just in 8 hours. You just have to spend one entire day at VTU, Belgaum. But, sometimes, in rare cases, it could be necessary to spend 2 days in VTU, Belgaum.

You can go to Belgaum by Bus or by train. It takes 8 to 10 hours to reach Belgaum from Bangalore – I am not aware from other places. Once you get down at VTU, it takes  30 minutes to 1 hour to reach VTU office depending upon traffic. Usually there is no traffic in Belgaum.

Auto is the best to reach VTU office, but while coming back to Belgaum Railway station or bus station, taking local bus is better.  Why? Because you may not find autos when you have to go back to the station

You may follow these steps given below to plan your journey to VTU. And I am sorry about the quality of the pictures in this post.

Step 1: Booking ticket to Belgaum:

By railways: 

First check whether you can get railway tickets to Belgaum from this site:

http://www.cleartrip.com/trains,  https://www.irctc.co.in/

It is always good to book tickets 15-20 days early to go by train. Book tickets such that you reach VTU office before 9 AM in the morning. Train ticket has to cost Rs. 250 or more for a single person.

By bus:

If you are planning for Bus, check whether you get ticket from this site:

http://www.ksrtc.in/site/

It’s good to book tickets 2 or 3 days earlier to go by bus. Book tickets such that you reach VTU office before 9 AM in the morning. A bus ticket has to cost more than 450 rupees depending upon the kind of luxurious bus you choose. See this link, http://www.ksrtc.in/site/bus-services, to know kinds of buses that go to Belgaum:

Step 2: What must be carried to VTU Belgaum?

A college bag, Original BE Marks cards/Xerox copy of marks card, SSLC Marks card, Driving license or College ID, Stapler, gum, Passport and stamp size Photos, Pen.

Step 3:  From Railway station/Bus station to the VTU Office.

By auto:

Once you reach Belgaum Bus station or railway station, it’s better to hire an Auto rather than a Bus to go to VTU.  Ask the auto driver to go to VTU Office, GnanaSangama. Don’t pay more than Rs. 70 to Rs. 100 to the Auto driver to go to VTU office. And Make sure you submit your documents before 12 PM, Or else they will ask you to come tomorrow. It takes around 15 to 30 minutes to reach VTU office.

By Bus: 

I don’t recommend Bus because you’ll get late and you don’t understand where you are heading; but in Auto you can communicate with the auto driver for any information.

Step 4: At the VTU Office. 

VTU is very huge, Very clean and very few people walk in the campus.

Huge VTU Campus

VTU Entrance

VTU Entrance,  This picture is Courtesy of  flickr.com

Auto Driver will drop you inside the VTU campus. Wherever he drops you inside the campus, first ask or look for State Bank of Mysore. Once you see the SBM, walk towards the building opposite to the SBM: It is THE VTU registrar office building.  You have to go to the floor where registrar office is situated. I think registrar office is in the 2nd or 3rd floor as far as I remember.

State bank of Mysore opposite to Registrar Building

State bank of Mysore opposite to Registrar Building; Note: You can make DD from this Bank

Way to Registrar Examination Building on the 3rd floor. Front of SBM

Way to Registrar Examination Building on the 3rd floor. In Front of SBM

Remember, you don’t meet The Registrar; you meet the Receptionist in the registrar office. The receptionist is responsible collect your application or any other details, and she or he is also responsible to distribute the documents.

Most interesting is, all kind of  application forms for PDC, CMC, Transcript are readily available at the VTU Registrar office in bulk just like deposit forms in the bank. So you don’t have to carry any application forms to VTU, Belgaum.

Outside Registrar office

Outside Registrar office submitted application at 11Am and waiting to collect Documents at 4Pm-5Pm

Opposite to Registrar Office Room

Opposite to Registrar Office Room

Also remember, Sometimes you are asked to get your Marks cards/application form attested before applying for any documents. You can get them attested from the VTU campus itself.  The receptionist will tell you where to get attested; you just have to go to where she/he tells you to go and get attested.

Gazzeted officer Attestation is done here

Gazzeted officer Attestation is done here

 

Step 5: After Submission

After submitting your documents, receptionist will ask you to come back at 5 Pm in the evening.  Until then you can stay in the VTU campus or look for a Hotel to sleep. I recommend staying in the campus until 5Pm.

There is a canteen and some shops, like ,bakery, general stores Next to the SBM; so you can eat whenever you want-Canteen charges less on food.

Bathrooms are available that are neat and clean.

Canteen(Next to SBM Bank)

VTU Canteen(Next to SBM Bank)

Step 6: at 5Pm

At this time you’ll face a rush of students to collect their documents. The receptionist will call out the names asking to take the documents. Be ready with Photo ID proof to show it to the receptionist.

Received Documents

Received my Documents the same day at 4-5PM

Once you receive the documents, go to the State Bank of Mysore; because the bus stop is in front of the SBM. Take bus that goes to railways station or Bus station. Usually all the buses go to railway and Bus station.

However, if you find Auto, you can hire, but don’t pay more that Rs. 70 to 100.

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Alternate option to get your Transcript(s) quick, easy and on time, click here to know how…

http://www.cleartranscripts.com/products/vtu-belgaum-official-transcripts?referrer=XBVD1

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You may also want to read this similar posts:

  1. Alernative Way to Get Your University Transcripts When Everything Else Fails
  2. How to get (VTU,BE) Consolidated Marks Card of individual semesters – Explained:
  3. How to get a Single Consolidated Marks Card (CMC) Explained:
  4. How to get Provisional Degree Certificate, Explained: 
  5. How to get VTU Degree Certificate (Convocation Degree Certificate) – VTU, BE:
  6. Various VTU Fees:
  7. How to get Transcript(VTU,BE) – Explained:
  8. VTU BE Sample Marks Cards from 1st – 8th Semester
  9. My Visit to VTU – With Images
  10. What is extract of marks card(VTU)?

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