VTU

How to get VTU Transcript?


What is Transcript (VTU, BE)?

Visvesvaraya Technological University BE Transcript Backside

Visvesvaraya Technological University BE Transcript: Backside

A transcript is a mark sheet of all the semesters printed on one sheet. The only reason foreign colleges or companies want your transcript is because the transcript tells the foreign universities or companies the following information:

  1. Class: First or second class (explaining what class means)
  2. The medium of Instruction: English or Hindi or any other language.
  3. The total duration of Engineering
  4. When was the student enrolled into an engineering course and when it was ended.
  5. When was VTU started, how many courses are provided by the VTU, where is it headquartered, Phone number, email ID, the website of the VTU?

All the above information is very much important for the foreign universities to understand: VTU, your branch of engineering, and your marks in one single sheet.

This information is not provided in our Marks cards or the Degree certificate, and hence the foreign universities don’t consider them as important when you apply for admission in foreign universities.

Why do we need Transcript?

Transcripts are required to apply for permanent residency, higher education, visa, H1B, immigration etc. If you are applying for WES evaluation (ECA) for job, education or Canada PR, you need to apply for transcripts from your university, unless your college is Autonomous.

Steps to follow to get transcripts:

  1. Make Online Payment
  2. Transcript Application form (Optional)
  3. Write a Letter to Registrar requesting for Transcript
  4. Buy an A4 size Envelope cover
  5. Submit

Step 1: Make an Online Payment


  • Make a payment of Rs. 500 for one transcript at this VTU payment portal: Payment Link
  • Note down the Transaction ID/Payment ID at the end of your payment. You need to fill this Payment ID in the transcript application form.
  • If you want more than one transcript, Rs. 300 extra is charged for every extra copy.
  • For example: if you want 3 transcripts, you have to make a payment of Rs. 1100 (Rs. 500+Rs. 300+ Rs. 300)
  • Or use this formula to find out the cost of the transcript(s):
    500 + (N-1) * 300 
    Where N represents the number of transcripts you need.  
  • Check the latest fee at VTU List of Application Forms and Fee

Step 2: Print and Fill the application form


VTU Transcript Application Form

VTU Transcript Application Form

Step 3: Write a letter to Registrar


Write a letter addressing the VTU Registrar requesting for the transcripts in a blank A4 size white paper similar to the below format.

Transcript-Letter copy

Sample Letter to Registrar requesting Transcript. Click to enlarge

Step 4: Buy an A4 size Envelope cover


  • Buy an A4 or Legal Size envelope cover from the stationery shop
  • Staple Letter and Transcript Application form together and put them into the A4 size envelope cover.
  • Write your address on one side: Only Indian address.
    Note: VTU doesn’t deliver transcripts to foreign countries
  • Write the below address on the other-side of the  envelope cover

To,
The Registrar(Evaluation)
Visvesvaraya Technological University “Jnana Sangama”
Machhe, Belgaum: 590 018

Step 5: Submit


Choose one of the following options to submit your application,

Option 1: Submit in VTU Bangalore Regional office, or any other VTU regional office nearest to you, and get your transcripts in 15 to 20 working days:

VTU Bangalore Regional Centre:
Visvesvaraya Technological University, Regional Center Bengaluru,
RHCS Layout Annapoorneshwarinagar, Nagarbhavi, Bengaluru-560091.
Fax: 080-23186932,
PDC/Transcript:080-23016694
General Enquiry:080-23016669
PG and Ph.D Related:080-23016692
Exam Related:080-23016654/23181188
E_Mail: sorob4@vtu.ac.in

Other VTU Regional centers

 

Option 2: Speed post it to VTU Belgaum through DTDC or Professional courier, or some other mailing service to the below-given address,

To,
T
he Registrar(Evaluation)
Visvesvaraya Technological University “Jnana Sangama”
Machhe, Belgaum: 590 018

Option 3: Visit VTU Belgaum before 12 PM, and submit personally, and receive your Transcript on the same day in the evening…

See how I went to Belgaum: How to go to VTU, Belgaum for Receiving documents? The VTU Campus, The Procedure

Please Note:

If you plan to submit in Belgaum, no need to carry the xerox copy of  Marks Card, no need of anybody’s signature, no need of anybody’s attestation, no need of letter. But you must carry any Identity proof such as College ID, Driving License, Election ID proof or any other ID proof.

Option 4: Submit to your college

 


Here is the Sample of VTU Transcript that I obtained from the visitors of this site.


VTU Transcript Front Side

VTU Transcript Front Side

 

VTU Transcript Back Side

VTU Transcript Back Side

 

Visvesvaraya Technological University BE Transcript

Visvesvaraya Technological University BE Transcript

 

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347 replies »

      • one of my cousin bro got his transcripts after 20 days. But mostly it must take minimum amount of time to get transcripts. Like 7 to 15 days as you said

        Like

      • Suresh, thanks for all the details. One final question, since you have seen the transcript, can you confirm if it clearly mentions that “English” was the medium of instruction for the complete Engineering course. Else I’ll have to take TOEFL for higher studies 😦 If possible can you post an image of how the transcript looks and what all information it has.

        Like

        • Hi Jyoti,

          VTU has medium of instruction as English written on the Transcript. I’m very much sure about that. Therefore You don’t have to write TOEFL.

          And I can upload the copy of original transcript only after Aug 28th 😦

          Thanks

          Like

          • Hi Suresh,

            I have completed my MBA HR from VTU.
            Currently I am applying for my Education evaluation to get a work permit abroad. As per their process they will be sending an email to VTU to confirm the authenticity of my MBA Degree.

            They want me to provide an email address which can confirm about my association with VTU.

            Can you please help me on this? As i have tried to call and also sent mails to various contacts available online, but got no response. It’s little urgent.

            Request your kind attention.

            Like

          • Hi Suresh, I could send out the request to VTU on 24th Aug only. I guess I’ll receive the VTU transcripts by next week. I don’t mind sending a copy to you once I receive it.

            Like

          • Guys I just received the VTU transcripts. In total it took 7 days to arrive. Here is what the envelope contains:

            1. A 2 page transcript. The first page lists out my marks from all semesters subject wise. It also mentions the Medium of Instruction as “English”. In addition, it also says that “We do not have GPA scheme of Evaluation” and explains what FCD, FC & SC means. In the end it also summarizes my overall class of degree based on the marks of 5th to 8th semester.

            2. The second page has general information about VTU.

            Along with that, the envelope also had 5 ( since I ordered 5 copies ) of sealed Air Mail Envelopes. The sealed envelopes have VTU stamp and a signature of the registrar. Each of the envelope contains original copy of the transcript. I assume we need to post this Envelope to the University directly.

            I’ll scan the transcript post the image in another 2-3 days.

            Like

            • Hi Jyothi,

              Congratulation! You have penned down your experience on this post; It will definitely helps other visitors who come here to know everything about VTU Transcript. I thank you for your efforts. Cheers!

              Like

              • Suresh, I must thank you as well for starting this blog post. I would not have known the procedure to get the transcripts if I had not chanced upon this blog 🙂

                Like

            • Hi Jyoti, reading your post above, I just wanted to clarify if I am supposed to open the envelop sent by VTU to me ? Will I receive the sealed envelop inside the main envelop that VTU sends or will they send two envelops separately – one for my reference and another to be forwarded internationally ?

              I placed a request for one transcript and awaiting response from VTU.
              Rgds/Prashant

              Like

      • Hi Suresh, Thanks for your blog.I have passed out from NIE Mysore in 1994 The date on the sixth semester mark list is written wrong. Now everything is done by VTU , could you please let me know how to correct and le me know the procedure.Thanks a lot Viji

        Like

      • Hi Suresh,

        How does someone from US Apply for Transcripts ? Do they ship to US, if we pay the return shipment ? or is there a way someone from India can pick it up on our behalf ? Please let me know as much info as you can.

        Thanks,

        Satish

        Like

      • Hi Suresh. I need to collect the transcripts for one of my friend who is in UK and needs to apply for a Visa. Can i and my friend’s dad visit VTU directly to collect this? Do you know if they would give us? Also, please tell me what all documents are required…

        Like

  1. Hi,

    please guide me…

    I have completed my B.E in 2011 the results are out n i have cleared all my subjects, but in some semesters marks card i have a couple subjects back which i have cleared in my second attempt..

    So my question is
    >when i apply for consolidation marks card for individual semesters, we will get the marks card with only passing marks rite, no matter how many times you have attempted that particular subject..?
    >also how many copies do i need of transcript.. ?

    Like

  2. Thanks for the great help, if i am requesting for 10 transcripts, will all of them come in separate envelope covers ?

    Will all of them be attested by Registrar of VTU ?

    Like

    • Hi Ramesh,

      Yes each one will come in a separate envelope and will be attested. The envelopes will be sealed. You cannot open them until you tear off the envelope.

      They will also give you one open B&W xerox copy of the original transcript.

      Jyoti

      Like

      • Hi Jyoti, reading your post above, I just wanted to clarify if I am supposed to open the envelop sent by VTU to me ? Will I receive the sealed envelop inside the main envelop that VTU sends or will they send two envelops separately – one for my reference and another to be forwarded internationally ?

        I placed a request for one transcript and awaiting response from VTU.
        Rgds/Prashant

        Like

  3. Hi,

    As per the sample transcript above, the First Attempt Total is displayed. Does that mean if i cleared a subject on the second attempt, the marks from the second attempt will not be considered in the total. Please reply as a matter of urgency.

    Thanks

    Like

  4. Hi,

    1)I am student of VTU(Karnataka).I have a backlog in a subject in my 8th semester, which i will write in 1st week of Dec 2011.So i wanted to know, if VTU will give me transcripts from ONLY 1st to 7th Sem ,so that I can apply for admissions for Fall 2012?

    2)I have an aggregate of 71% from 5th to 8th semester in VTU Engineering.(5th- 69%,6th -76%,7th – 68% and 8th – 73% with a backlog).My aggregate from 1st to 8th sem is 75%.I wanted to Know, if my 8th Sem marks will be considered while awarding my Degree?

    3)Will I get First Class with Distinction(FCD) in my Degree Certificate ?

    Help Me Guys!

    Like

    • Hi Rohan,

      1) VTU can give transcript(s) only if engineering is completed, so you’ll not get Transcript until you pass all the subjects.

      2)Yes, 8th Sem is also considered for awarding degree. I recommend you to pass in all the subjects of 8th Sem in the first attempt without holding any backs.

      3) Calculate your marks that you have obtained in the first attempt of your subjects and total them against Maximum total marks and see if you get 75% for distinction

      for example

      sem 1:

      First attempt Subject1=70(p)/100
      First attempt Subject2=64(p)/100
      First attempt Subject3=10(f)/100 Second attempt Subject3=65(p)

      so your aggregate is 70+64+10/300=48%. And not 70+64+65/300=66.33%

      Like

    • Hi Sushma,

      It depends upon the company that you are applying for job otherwise you have to consider from 1 to 8th semester generally.

      So I say marks should be considered from 1 to 8th Sem unless specified.

      Like

  5. approximately how many days they will take to provide transcript for us after submitting application? how to take DD for 10 transcript at a time. i.e either we need to take separate DD for each transcript or should it be combined to get one DD…

    Like

    • i m vtu student ..currently i m from nepal..i need transcript certificate….so i m going to send some documents required to take the transcript..i m confused that in which address sould i curior that documents….Any ideas plz…

      Like

  6. Hello sir,
    I want to know the weightage of vtu in USA for higher studies. After getting the degree of B.E from vtu can I go for masters in USA?

    Like

    • HI Kinjal,

      You must score more than 35% in your Engineering to get a seat in Foreign university. In-fact marks doesn’t matter if you can pay enough money to buy a seat. See this below….

      Good Marks and Lots of money will give you a super university.

      Bad marks and less money will give you a worst university.

      Bad marks and Lots of money will give either a good university or a bad university.

      Like

  7. Hi suresh… Im 2010 passed out. I need to get my marksheets consolidate but i dont have a college identity card. I will be going to belgaum by the next week for marksheet consolidation…i have 3 querries:
    1. Can I get my marksheets consolidated and the degree certificate without possessing my college Identity card to belgaum?
    2. Can i get my marksheets consolidated in 2 patterns,i.e., one as a single marks card and the other as per the semester vice consolidation? If yes then what will be the fees for both.
    3. Which one will be better, a single consolidation, semester vice or having both?

    Great work Suresh,waiting for your reply…Thanks in advance

    Like

  8. Hi,

    Thanks for the post. If I submit all the documents and DD, can my friend go and collect it for me ?

    Do I need to be physically present for collection ?

    -R

    Like

    • Hi Chakraborty,

      Your friend can go and collect your documents, but at the same time he has to carry some proof. Like, your Xerox copy of Driving License, College ID, or any other.

      You don’t have to be physically present.

      Like

  9. Hi suresh.. need some information from you…
    My final sem results are announced and i have not yet received my original mark sheet.

    1) can i apply for a transcript?????
    2) will the transcript contain my final semester marks also????

    THANKS

    Like

  10. Hi Suresh,
    Thanks for your information in ur website it is helping a lot..
    I just wnt to ask is it better to take a Single Consolidated Marks Card or a Transcript… which one is better??? because i m having many backlogs subjects in 2 to 3 semester.. plz do leave a reply
    Thanks

    Like

    • Hi Suhas,

      1. Take Transcript if you want to apply for higher studies.

      2. Take consolidated marks card if you have many back logs.
      It is easy to show your marks to anybody from a single Consolidated marks card rather than showing them too many individual marks cards.

      Like

  11. Hello…
    I got a backlog in 6th sem and in dec 2011 i gave 7th sem exams..i want to apply for transcripts. Results are not announced yet. Should i wait for results so that my backlog is cleared and visible in transcripts.? i am applying for higher education abroad.

    Like

  12. Hi all,

    I am applying for a university and it has given a form which I need to fill and request VTU to put that form along with the transcript in the same envelope and mail it directly to them. Does VTU have that provision?

    Like

    • Hi Vijay,

      Thats weird! I never came across like that.

      I suggest to get Transcripts from VTU and send them to where you apply for studies by yourself.

      And enquire VTU also. Try to call on these VTU phone numbers and ask them what they can do:


      VTU, Belguam Phone numbers:
      0831-2405468,0831-2405458, 0831-2405454, 0831-2498136, 0831-2498135.

      VTU Bangalore Regional Centre:
      Visvesvaraya Technological University, Regional Center Bangalore, # 351, CA Site no 2, Karnataka Health & Family Welfare Housing co-operative society Extension, Annapoorneshwarinagar, Nagarbhavi, Bangalore-560079
      Ph.no 080-23181188

      Like

  13. Hi Suresh,

    Great job you doing here,

    I’m applying for higher studies abroad i’m a little worried about how fast can i get my pdc and transcipts… can i apply for my transcripts and pdc immediately after my 8th sem results are announced online..?? Now that there is a regional office in bangalore, how fast do you think i’ll get them…

    Thank You.

    Like

  14. Hello sir,
    The information you provided was very usefull,but i have to clear my doubt…
    I completed my BE(ise) in july2011 and has an aggregate of 71% but dint get a job till jan2012………on jan5 i got selected to a very small company and they are asking all my original marksheet for 2.5yrs till contract get over…………so i dont know what to do kindly give me a solution to this.
    Can i apply for transcript and provide them that, will they agree.

    Like

  15. Can I get the transcripts without attaching the xerox copy of 7th and 8th semester marks sheet? I have not yet received the above marks sheets due to some issues but I have cleared both the exams.

    Thanks for your help,
    Mohan

    Like

  16. hello everyone
    i have completed my B.E. from V.T.U . and i got the main degree as well ,and now i am applying for jobs outside India.But my many friends told that i should have to get the seal and a unique number back side of my main degree from university . i am getting confuse what is the name of it and how to get it ?????

    Like

  17. Hey , thanx a lot for this brilliant blog . My back results were announced a few days back , since there is going to be a significant delay in getting the 8th sem marks card , i wanted to know whether i can apply for consolidated marks car and transcript without submitting the xerox of my yet to be released 8th sem marks card?

    Like

    • Hi Tanmay,

      I don’t have precise answer to your question. Recently, one of the visitor of this site didn’t receive his CMC even after going to belguam, because he didn’t get his 8th semester marks card yet.

      My answer is:
      You can not get CMC or Transcript unless you have received all your marks cards in your hand. But you can get PDC.

      Like

    • Nope. you will not get it now. We are all sailing in the same boat… we have to wait for the original marks cards of each n every sem n that of back subjects to come… then only we will be issued All sem in 1 CMC, Transcript, Convocation degree certificate, etc.
      All we can get now is PDC, Extract… u can apply at vtu regional offices… no need to head to belgaum…

      Like

  18. Someone told me u really dnt need your xerox copy of marks sheet ,just Id is enough as they r stored in their computer…nd all other same things which u mentioned above….is it right info? BECOZ he got his transcript without xerox copy of mark sheets..

    Like

  19. Hi,
    Can anyone please explain the procedure to get the photo copies if the marks card attested by VTU Registar… I stay in Bangalore so is it possible to send trough speed post??

    Like

  20. Hi Suresh,

    First of all – let me just say this, you have an amazing blog that’s helped a lot of people, including myself. A big thanks for that!

    Coming to a question I have, I passed out in 2008 and right now I only have marks cards from semsters 1-5. Is there any way I can request VTU to send me a transcript, or a CMC, without the xerox of all semesters? I basically need a proof that I have passed all these semesters with marks, so any permutation combination would be fine.

    I don’t want to go the duplicate markscard route, as that can be quite time consuming and difficult for me, as I have a busy job. Also, coming to Belgaum is a last resort, as I stay far away in Delhi.

    Your advice will be much appreciated.

    Thanks in advance.

    Jagtesh

    Like

    • Hi Jagtesh,

      Do you mean you have marks cards of semester 1 to semester 5 only? What happened to your other marks cards? Did you lose them or didn’t collect them? If your answer is ‘yes’ then you must first obtain your other marks cards for which you must follow this procedure: .

      In ordered to get Transcript or CMC, it is must to have Xerox Copies of marks cards. There is no other go!

      Like

  21. Hi
    Great post.
    Quick question : If I ask for 5 copies of transcripts sent to my home, will all the 5 envelopes have my home address? If so , how can I send these envelopes to US university?Do I have to repack the envelope inside another envelope?

    Cheers

    Like

  22. Hi
    Great post.
    Quick question : If I ask for 5 copies of transcripts sent to my home, will all the 5 envelopes have my home address? If so , how can I send these envelopes to US university?Do I have to repack the envelope inside another envelope?

    Cheers

    Like

  23. Hi,

    Please need your help.
    How much do i need to pay to get medium of instruction certifcate from VTU instead of getting transcript. No where fees is mentioned for issuing medium of instruction certifcate fees on VTU site.

    Thanks, Syed

    Like

  24. hey first of all i wanna thank u suresh for ur answer abt not having to apply for CMC until i receive my 8th sem marks card.. i wrote my 8th sem exam in june 2012 and now that results are completely announced with even reval results out… i may go out of country after few months.. as u hav stated above that transcript is really necessary outside India for higher studies as well as jobs.. could u plss suggest whether i can apply for transcript now itself when am applying for PDC..? am goin to regional office tomo to apply for PDC, i stay in bangalore.. so plss kindly reply soon and give me a definite idea as i’ll hav to draw the DD earlier.. 😦 thank u !!!!

    Like

  25. I hav another doubt .. If we hav to wait to apply for transcript until we get our 8th sem original marks card which may come in around november 2012 . then what about students who wanna go before november and do masters in other countries? many of them start their masters immediately.. my seniors did.. how do they manage to get transcripts early ?.. am not in contact with any of the seniors so am seriously clueless.. obviously those universities abroad ask for transcripts before enrolling students from India right?

    Like

  26. Amazing blog!!
    I’m currently in 7th sem and applying abroad for FALL 2013, So, can i get official transcript upto 6th sem? Is there any other way to send academic credentials for final year students. I haven’t received the 6th sem marks card yet.
    What should i do now? pls help me
    THANK YOU.

    Like

  27. Dear Suresh,

    I would like to thank you for the detailed post. I appreciate your efforts on this, as I chanced upon your blog. Now, I can say that I have the info to get my transcripts!

    Many thanks:)

    Like

  28. Just a lame question,

    i already sent out the required documents by speed post, can my friend go collect it and post it back? would this be faster 🙂

    Like

  29. hi jonna u r a life saver , there are lots of websites selling absolute crap and confusing , i was worried how to apply for these transcripts, thanks man great help….

    Like

  30. Hi jonna
    you are doing such an awsome job. this blog was a big help for me to get these things done. thank you.
    i have a problem
    i did my mba.i got my pdc and transcript from regional vtu office in bangalore and wanted consolidated marks card (1 to 4 in a single certificate) and since it can only be obtained from vtu belgaum i did send them an application, photocopy and dd of 500 on 24 augest 2012 using speed post but dint receive anything till now.so can i track it in anyway? or what else can i do to know what the status is and when can i get it?

    Like

  31. Hi.. I sent my mail with the contents in it to VTU 2 weeks back, But i still haven’t received my Transcripts. Is there a way through which i can contact VTU and know the status of the Transcripts? Should I call them on the numbers u have specified in the above given post or write a mail?
    Kindly suggest me a way to get my transcript on time.
    Thank You

    Like

  32. Hi.. I am Jayatu, i need to get my transcripts as soon as possible as i am applying for higher studies. So i am thinking to go to Belgaum and apply there directly. Will they provide me 4-5 transcripts in a single day.

    Like

  33. i am a student currently in 7th sem but to apply for the universities for fall 2013 they say that we have to send a official transcript with other documents so will vtu give transcripts of 1st to 7th sem ? i have no backlogs

    Like

  34. can i send the dd and application form of transcript through dd..?? is it necessary to get attestation for the xerox copy of marks card…??

    Like

  35. can i send the dd and application form of transcript through courier
    ..?? is it necessary to get attestation for the xerox copy of marks card…??

    Like

  36. Hi.I am in autonomous college under vtu.I got an F grade in 5th sem but cleared it in supplementary exam.Does that mean I won’t even get any class?And how will they take percentage for me-using F grade or new A grade?And how to convert gpa to percentage?Sorry for asking so many questions but i’m very tensed.

    Like

  37. Hey!
    Firstly, a big thank you for this piece. Its really helpful.
    I’m in a quandary right now.

    I’m in my final year of engineering. And i’ll be completing in June 2013.
    But I’m applying for a summer school program abroad for which the admissions start in Jan 2013 and the classes start in the last week of June 2013.

    I was wondering if the University will issue me a transcript even though I wouldn’t have completed my engineering at the time of application. Also I wont be getting my 8th sem marks card any time before Aug-Sep 2013.
    Please help me out!

    Like

  38. Hi Suresh,
    I am in Michigan and need my transcript. I can fax the request letter with my signature and a copy of the marks card and the application form to someone in Bangalore and they will submit it at the VTU office. For the address to which they can send the transcript, I can give my address in Bangalore which is also my address on my passport. Should I also fax a copy of my passport along?

    Thanks!
    Krittika

    Like

  39. Hi Suresh,
    Thanks for great blog. Great information and indepth depths….. Tried to get some informations from VTU registrar mail id but never they never bothered answering back. Need your help.

    In the “Application for issue of official transcript”, it is asked to provide the year and month of completion. I was wondering whether I should mention the year and month of completion as mentioned in the 8th semester marks sheet or that which is mentioned in Degree certificate. (For instance, in my case, in the 8th semester marks sheet the printed date is Sep 18, 2002 while in my degree certificate, the printed date is Apr 17, 2003). So for the year and month of completion, shall I mention Sep 18, 2002 or Apr 17, 2003?

    In the Application for issue of official transcript form, I have mentioned the mailing address as asked in the form. Do I have to mention the home address in the Request letter to the registrar (evaluation). In case, I have to provide that, shall that be the mailing address or the permanent address?

    After I have compiled all documents and put in the addressed A4 size envelope, shall I send it through registered post or courier. After you receive the documents, how do you send the transcripts back to me? Will VTU bear the postal / courier charges for sending the transcripts?

    Awaiting your valuable response. Thanking again.

    Best Regards
    Sharib.

    Like

  40. Hi, first of all my sincere thanks to Suresh for creating this blog. One thing I dint understand is that why do we need to send an A4 paper as well? Is that where our transcripts be printed? Doesn’t the charge of 250/- suffice for that?

    Thanks,
    Pavan

    Like

    • Sorry please ignore my question. I did not read the details properly- The request letter is to be written on an A4 paper, and post all of them in an A4 sized envelope.

      Cheers,
      Pavan

      Like

  41. Hey I have applied for my transcripts and it has been 10 days.I checked with the bank and they said my draft hasn’t been encashed.I followed each and every step mentioned in the site.Should i call them or email them to enquire about the status or am i thinking too much

    Like

  42. Hi ,

    I would like to apply for Transcript in 2013 as I am thinking to do My MBA in Canada. As per my knowledge all top universities needs Transcripts to be sent directly to their college address.
    Is there any provision for sending the transcript directly from VTU office to college which I would like to take admission ? and what will be the fee fro it?

    Like

  43. should we send attested photo copy of marks cards, when we are requesting for transcripts?
    or should we send xerox copy(photo copy) of marks cards?

    please reply

    Like

  44. Hi Suresh,
    Thank u very much for this wonderful blogs.it was very use full for me .it cleared all my doubts. And i have recommended the blog to all my friends also.

    Like

  45. hi, suresh
    i have an doubt ,in the final Convocation Degree certificate , will all the sem marks from 1st to 8th or only the marks from 5th to 8th sem will be considered for the calculation of my class.. pls reply urgent

    Like

  46. thank u .
    pls see this page of the link below it has mentioned only from 5th sem,
    Link Broken

    but in the link which u gave its different
    Link Broken
    ,
    which is correct , i am confused
    because i am applying for my masters. my all sem aggregate is 65% but last four is 72 %. hence which shall be considered by the universities
    and do i need to write toffel or will it be mentioned English has language of instruction in the transcript

    Like

    • Hi karthik,

      1. You are right, Class is declared based on performance from 5th to 8th Semesters.

      Reference:
      Link Broken
      Link Broken

      2.

      Yes, Language of instruction is written in the Transcript as English. You have to write TOFFEL however.

      Like

  47. I completed my degree from BVB Collage when it was under Karnataka University Dharwad. Does anyone know if I can get my transcripts from VTU? or do I need to request them from Karnataka University? Thanks!

    Like

    • Hi Venkat,

      I have completed my engineering from Karnataka university. Did you get your transcpript from karnataka university, Dharwad or VTU, belgaum. I need the transcripts for my engineering. it would be very greatful that you share how you got the transcripts for the Karnataka university engineering degree.

      Like

  48. Hi Suresh,,
    Great work.. 🙂
    Wanted to know do we have to include the courier charges for the post VTU sends or will they take care of that..
    I am sending a request of total 8 transcripts..
    Want to be clear with the exact DD amount to be sent..
    Thanks in advance

    Like

  49. Hi,
    whether VTU will issue transcript in any other formats, because some universities required transcripts in their prescribed format.

    Thank You

    Regards,
    Gokula

    Like

  50. hi..
    my 7th sem result were out in feb,but i have applied for revaluation.Iam applying for fall 2013,and one of the university requires transcript till 7th sem.can i apply for transcript now?

    Like

  51. hiii suresh,

    Am in a very critical condition can u plz help me out….i had backlogs in 1 in 8th sem n 1 in 7th sem i cleared in jan 2013 and now am planning to do masters so i need transcript and consolidated marks card.

    I applied for transcript in feb 2013 and got it but it contains oly 1-7 semesters and 8th sem they hav given extract marks card attached to transcript but i need 1-8 sems transcript what do i do now can u suggest me.

    And one more issue is tat i speed posted for consolidated marks card as per u hav suggested but i have not yet received till date which approx 26days for now and if i call up to vtu belgaum the contact num ending with 131 doesn respond properly i blasted him 3days continuosly since he started arguing sayin tat my 8th sem marks card has to generate then i would get consolidated marks card n all am on ma nerves no one responds properly to which ever number i call up even if am calm they speak very rude can u suggest me what to do now

    Like

    • Hi Satish,

      You must clear all the subjects upto 8th semester to get your CMC. It is true that 8th sem marks card has to get printed first to get CMC. Just wait until you get your 8th semester marks card in your hand. You are just very fast; everything is going to be alright.

      Like

  52. Hey suresh hi!
    Are you sure if we can post the requisition letter directly to belgum?
    Can you plz let me know about the office timing at bangalore!

    Like

  53. Hi Suresh
    Thanks a lot for your post. However, I graduated from MS Ramaiah Inst of Technology, which is an autonomous college affiliated to VTU. And our marks are based on Grade point system(GPA). So do I apply for the transcript from our college or VTU? Our college does issue transcripts, but they don’t have relevant info on the VTU at the back of the transcript. Would be grateful if you could clarify. Thanks again.

    Like

  54. hi
    my name is ASHISH i rejected 8 th semester……and i wrote the exam again on December i got distinction but the results were not displayed in vtu website they sent fax to our college…..then i applied for 8th semester extract marks card after waiting for 1 month still i dint get my marks card…..the original marks card will be available on may …..but now i have to submit my marks card to the company for which i am working……so would you please tell me the way for availing the marks card???

    Like

  55. Hi sir,
    Now i am doing my 8th sem and i applied for masters in abroad for coming fall 2013,and one of the university requires transcript of last 3 years .can i apply for transcript now ? will vtu provide me transcript for last 3 years ? please do leave a reply
    Thanks

    Like

  56. Hi Suresh,
    I am an MBA from a college under VTU. I currently live in the US and would like to get my Transcripts for applying with a US University.
    Does the same procedure work for MBA too?
    Thanks
    Parvathi

    Like

  57. Thank you!
    I did my MBA with JKSHIM in Nitte( 2007-2009 batch). We were Semi-Autonomous, however the Degree Certificate is of VTU.
    Is there any way I can check if I am eligible to apply for Transcript with VTU or I should approach my college?
    I applied by post with VTU during Mid January, and nothing has come back yet from them:(
    Sorry, if my questions are outside your purview.
    However, your blog has been really helpful.
    Cheers!

    Like

    • Hello Parvathi,

      I belong to the same institute and I applied for transcripts in the month of may.
      My application is returned along with DD saying VTU does not issue transcript for autonomous colleges 😦 I could not get any info on transcripts from JKSHIM. So trying to find the way out. In case you come across any information on how to get it done please do reply ….I am badly in need of it !

      Thank you

      Keep up the good work Suresh 🙂

      Like

      • Lakshmi,
        I haven’t got any information yet. However a senior of mine got all her mar cards attested individually by the Director and the Cover enclosing it endorsed by him. That was accepted by the University in USA where she applied for.

        I am still trying to find out a way, but makes it difficult for me as I am not in India now. Will post it here if I get any info.
        Suresh, hope its OK to post it here!

        Like

  58. Hi Suresh,

    I passedout from VTU in 2003 and currently in US. I wanted to pursue study at Stndaford university. Is there any way to get transciprt couriered to my USA address ? Please let me know how NRI members can get it delivered at USA address.

    Thanks

    Like

    • Hi Kunal,

      Its impossible to get the transcripts delivered to a address located outside India. You have to apply from within India.

      You can ask your family members or friends to apply on your behalf.

      Like

  59. Hi Suresh,

    Excellent job!! the blogs are really helping so many VTU students to get their documents done.

    I have tried reading through the blog and comments but still have a query, not sure if I missed it answered anywhere.

    I cleared my engineering in 2010 and would like to apply for higher studies now hence I require the transcript.
    1) In case we have a subject back in any one of the semester’s, is it mandatory to consolidate that semester marks card for that particular semester and then send while applying for transcript, or can I just send the first attempt and second attempt marks card xerox.

    2) I had a back in my 4th semester alone, as i read from your comments that only first attend marks will be considered, will the class for that semester be fail or will they provide a class depending on the total.

    Like

    • Hi Ashwini,

      1. Its not mandatory to consolidate your marks cards. You can send the first and second attempt marks card and get your Transcript.

      2. For class the VTU will consider only the first attempt marks even if it is fail.

      I hope I have answered your query.

      Like

  60. Hi there,

    Can you confirm if VTU does not provide a consolidate mark sheet like the one above for MSRIT? http://www.msrit.edu/

    I need a document that says that the medium of instruction was english for my Australian PR application. Anyone faced a similar situation?

    Thanks,
    Jolly

    Like

    • Hi Jolly,

      I filed for ACS certification using a copy of transcript (which is same as a consolidated mark sheet but mentions that the medium was English). I had requested VTU for individual mark sheets, but got a call from a lady from the Registrar’s office who told me to go for a consolidated mark sheet + transcripts instead, which was a win-win so I said yes.

      Hope that helps!

      Cheers,
      J

      Like

    • My first comment isn’t displaying for some reason. Basically, I received a transcript from VTU that I used for ACP filling. They accepted it without any issue. You can apply for a transcript with just a DD and a letter stating that you need the transcript for so and so USN and X many copies. You can even get a consolidated marks card like that. I applied for both and got them even though I was missing a few mark sheet xeroxes.

      Like

  61. Thanks for the reply Jagtesh! I managed to get someone on the phone from VTU and they said that I should send a DD of Rs 175 to get a certificate saying ‘medium of instruction was english’ so I’m going to try that.

    Someone in the thread above mentioned that they don’t issue issue consolidated marksheet for MS Ramaiah, as it’s an autonomous institute.

    Anyone know if you can send a relative/friend to Belgaum and collect this certificate, or do we have to go ‘in person’?

    Like

  62. Hello Suresh,

    I’ve just received my 8th semester results, and would like to apply for a transcripts. I have xerox copies of the marks cards for all the other semesters, but I don’t have my 8th semester marks cards (as the result was declared very recently).

    Will my 8th semester marks be included in the first page of the transcript if i just provide a print out of my results from the vtu website?

    Or can I apply for a marks extract and submit a copy of it along with my other marks cards to get my full transcript?

    Like

  63. hi, i had 1 subject backpaper in 4rth sem.i have applied for consolidated marks card for dat semester.do i need to wait for dat marks card to arrive to apply for transcpt ? i need transcpt soon.so, is it necessary to get consolidated marks card or i can take xerox for those backpapers and regular markscard and apply for transcipt ?please reply.

    Like

  64. Hi Guys

    Is it possible to have VTU send the transcript directly to any International address ?
    As per my requirement the verification department need the documents directly from the university and not through me.
    any suggestion ?

    vishwa

    Like

  65. Can any1 tell me whats the timings of VTU belgaum?…..specialy on saturday ?…I m thinking of going on Saturday to get consolidated marks cards ..

    Like

  66. Hi all!
    I am looking for ways to get my transcript for an admission in the US and the problem is that I reside in US right now. Is there any possibility that I could get my transcripts online because I am unable to come back to India for it. Will be glad if anybody could help me.

    Like

  67. Hi,
    I am currently in 7th sem and I want to apply for my transcrits. I haven’t received my 6th sem marks card yet. Can I still apply? will they add my 6th sem marks as well, because I wont be able to submit a copy of my 6th sem marks card along with the other 5.
    Thank you for your time. 🙂

    Like

  68. I have a few queries.
    1) I graduated in 2009. I need transcripts for higher studies. So do I also need to apply for consolidated marks cards or just the transcripts will be enough ?

    2) How do I apply for consolidated marks cards of all semesters? Can I apply for them along with the transcripts or will it be better to send the request/application form and DD in a separate envelope?

    3) I have a few backs. Do I need to send the xerox copies of all the marks cards I have received including the xerox of the backs I have cleared subsequently?

    4) Do the transcripts show the backs. I also read in one of the posts that only the 1st attempt marks are considered. After clearing all subjects I have 60% but if I consider only the 1st attempt marks they will be much lower, so does the transcript mention all details.

    5) Could you please provide the contact number of someone I can get in touch with on the phone regarding this.

    Thanks in advance for your help.

    Like

  69. Hello,
    I just came across this blog and this is indeed very helpful.
    However my case is very different , I want suggestions from you guys and help too.
    I am a student in VTU and joined in 2010. I got a detained in my second year third semester for less percentage of attendance for whole one year.
    Last year when i had to re do my second year, i could not give fourth semester as i was sick. So, i got year back. Gist is its been two years i am in second year. Now i am writing my fourth semester exams in December. So it would be my third year in Second year VTU.

    So, considering the situations my brother is planning to bring me in USA as an Undergraduate Transfer and do rest of the two years in USA.But here in USA for applying as an Undergrad Transfer they need Transcripts. I dont know what should i do ? Everything seems so frustrating. I am really getting disheartened with the system and myself.

    It would be great if you guys can help me out.

    Thanks

    Like

  70. Hi! Thank you for this valuable post. I was wondering if someone else can go on behalf of me to apply for the transcripts or should i go get it done myself?

    Like

  71. sir, if our marks card donot reach in colege where i studied how to issue it directly from university,what is the procedure please help me how to issue marks if it was not arrived in my colege

    Like

  72. Hi,

    If am Requesting for Transcripts through DTDC or Professional courier, how long it would take to get Transcripts…?

    Thanks,
    Roshan

    Like

  73. Hi Suresh,

    Absolutely fantastic work on this blog. A clear concise picture of what needs to be done.
    I got your point on how to obtain the college transcripts from VTU.
    However, can you throw some light on how to get transcripts of class X and XII.
    I am from CBSE Board and I didn’t find any provisions of obtaining transcripts in their website.
    I passed X in 2003 and XII in 2005.
    Please let me know if you have some insights on this.

    Thanks,
    Pratik

    Like

  74. hi suresh,
    thanks for this wonderful blog here’s my doubt
    I will complete my engineering in 2014 and i need transcripts from vtu for my post graduation studies and currently im in seventh semester… will they provide me transcripts and if so i ve five semester marks cards with me and i got the result of sixth semester and will they provide me with all the six semester transcripts??

    Like

  75. Hello Suresh,

    First of all, its a great thing that you wrote such an informative blog. The comments list shows how helpful it has been for many students.

    My question is, can we write letter to registrar in any format?

    Thanks,
    Prajwal

    Like

  76. Hey there,
    I am in a huge dilema and need ur help. I completed my 8th sem in the month of june i.e june 2013. Even though i completed my 8th sem by securing first class i do have two backlogs one from 6 th and the other from 7th . I am looking forward to join a masters program in spring and need my transcripts will i be able to get those ? please do reply.
    Thank you.

    Like

  77. Hi Suresh,

    Kudos for the effort you are putting together to help so many folks.

    I have a question. I am planning to apply for Canada PR and the agency that does the educational assessment requires the either the transcript to be posted to their Canada OR I need to photocopies of original mark sheets attested and dated by the Controller of Examinations or Registrar’s Office. Also request for the attested photocopies to be placed in an official sealed envelope.

    Since as per previous comments it seems that the second option(posting outside India) will only work.
    Could you please let me know if the process for attesting mark sheets and fees remains same as for transcript.

    Like

  78. Hi Suresh,

    I am a passout of SIT,Tumkur. Since it is an autonomous college and the marks card are issued to us by our college itself except for the degree whom should I send the application- VTU or my college ?

    Like

  79. I am currently working in the US and trying pursue my MBA in Spring 2014. The university over here wants an independent agency (World Education Services) to evaluate my transcripts before admission. I contacted the registrar’s office (evaluation) in Karnatak University to understand the process.

    They only talk about reissue of marksheets provided I send them copy of my marksheets and a DD. However, they don’t know if they’ll mail it to a foriegn address in a sealed envelope. There is no process or instructions that they know of.

    The issue is very frustrating. I ended up staying awake late at night and waking up really early to match up KUD’s office timings for over a week. They make you call several numbers (departments) within the university and not even one idiot speaks basic English or Hindi. In fact, they simply answer to the point and hangup the phone without even pausing/listening to the next question. I wonder if they realize if there are many (in lakhs) students from other states are studying (and have passed out from) in KUD and working/studying abroad.

    Your effort to document the process is commendable. I wish the administration in KUD (and other universities) understands these pain points and reacts to make the processes simple and easy to understand and even tailor them to suit the needs of growing number of people from Indian students studying globally.

    Like

    • I doubt this site is working. I tried dialing in number mentioned but its goes to voice mail and asks to leave your message.I even tried booking a call with them and got a meeting confirmation but no one reached out on scheduled time 😦

      Guys, after obtaining transcripts from VTU, what next ? please help me how do I send them for ECA to WES below are my doubts

      1. Once I receive transcripts from VTU, should I use the same envelope and put my WES reference number and send it via courier ? please flag if there is any catch here.

      2. On WES site, while applying under ‘Your education’ what does education credential 1, 2 exactly mean ? and where do I mention about my VTU transcripts that I will couriering to this organization ?

      Looking forward for quick response which will be highly appreciated.

      Many Thanks,
      NJ

      Like

  80. Hope someone in need sees this post about procedure for obtaining transcripts for engineering degree from Karnatak University, Dharwad.

    They need to send:
    1. Mark-Sheets – 8 Semesters (copies)
    2. Degree Certificated (copy)
    3. Application letter requesting transcript. Addressed to Registrar – Evaluation.
    4. DD for Rs. 1190 (for 1 transcript copy)
    5. DD for Rs. 1000 (overseas speed-post, if desired)

    DDs should be drawn in the name of:
    Finance Officer, Karnatak University, Pavate Nagar, Dharwad 580003.

    Send all the above to:
    Registrar (Evaluation), Karnatak University, Pavate Nagar, Dharwad 580003.

    Note: The DD amounts are as of 20JAN2014.

    Hope this helps.

    Thanks,
    Lin

    Like

  81. HI ALL, IS THERE ANY WAY OR CONTACT NUMBER THROUGH WHICH I CAN KNOW STATUS OF MY TRANSCRIPT REQUEST.
    QUICK REPLY WILL BE HIGHLY APPRECIABLE.

    Like

  82. Wow!!!Thank you so much.It contains complete information about transcript.The best site i have seen ever.So much detailed.thanks for all the info..!!!

    Like

  83. Hi Suresh Jonna, Nice blog with full of info on Transcripts. I have one doubt on trascripts to be made. If I need to apply for any embassy, do I need to get the trascripts done for all the years or onky the Convocation and Provisional is enough. Please clarify, if you have any about it.

    Thanks in advance.

    Like

  84. Hi Suresh,

    Is it possible to get the name changed on the transcript?

    For example if the name in VTU record is “First Middle Last” and name on passport is “First Middle”, can the transcripts be issued with the name as “First Middle” ?

    Btw, thanks for the valuable advice, placed an order to ClearTranscripts, hopefully it will work out as smoothly as suggested in your post.

    HH

    Like

  85. Hi Suresh,
    My friend has asked me to get her transcripts for her as she is staying in US. I have understood all the procedures, except a few.
    1. My friend will send her marks cards via email and i will get it printed, but should i get it attested?
    2. Should i take her ID card also, like D.L or College ID with me when i go to submit in the VTU regional office, Bangalore.
    Hope i get my doubts cleared ASAP.

    Thanks for all your help,
    Mayur

    Like

  86. dear suresh
    i want to get my academic transcript from vtu, now iam residing in oman. any way i can do the necessary procedures from here and the get the transcripts.
    plz reply

    Like

  87. Hi Suresh

    This is extremely informative blog. It helped me to understand the process for getting a transcript.

    However, I have doubt. My husband is applying for Canada PR. For that he needs to get his education credentials assessed. In some places they mention, we can send transcript and in some places they mention all 8 semesters markscards to be attested by registrar. One more confusion is whether it has to be directly sent from vtu or we can send them.

    Please let me know if you have any information on this. Also if we have to submit attested 8 sem markscards from vtu what is the procedure and where is the application form. Everyone mentions its Rs.175 but no one mentions where is the application form and what is the procedure.

    Thanks
    Kavya

    Like

  88. Hi,

    I was a student of VTU Belgaum in 2004. So far, I have been reading comments on getting transcripts for higher studies. Is the process same for getting transcripts for Immigration too? The process described above is very much helpful however I would like to know to exactly which address I need to send my xerox copy of all 1st-8th semester in order to apply for Immigration to another country? Do I need to send it to Gnana Sangram, Belgaum or I can post all the required documents to VTU regional office as well? Looking for your quick reply n suggestion, if any. Best Regards!

    Like

  89. Hi Suresh,

    Kindly let me know how do I approach VTU for the below thing which is mentioned on immigration website:

    “Request for all mark sheets to be sent directly to WES by the institution responsible for conducting the examinations.” Can VTU help me with such thing? Please help me.

    Like

    • HI Sharada even my transcript is for WES, i suggest that you take and you resend it to WES with the payable DD. That is what i intend to do. That what my consultants advised me.

      Like

  90. Its a Great blog to know all details. I have a doubt. my immigration to Canada is in process. they said to submit the Transcript where they say is a vice chancellor attested copies of all my sem markcard & provisional certificate in a sealed envelop. Is this true. for official transcript is it ok to provide thexerox of consolidated marks card or should i submit my each sem markcard

    Like

  91. Hi Suresh, you have not replied to my first query?? Please do so asap so that I can send it as soon as possible. Thanka n regards.

    Like

  92. Hi Fpaul, can you share your email id? I want to ask couple of things regarding Canada immigration…I am also planning to apply for the same.

    Like

  93. i have a query.My 8th sem results are out.now i feel to reject my 8th sem marks for better %. If i reject and rewrite,
    will the issue of my degree marks card get delayed???
    or will i receive it with my batchmates?? please reply .its urgent.

    Like

  94. Dear All
    Thanks for all the information shared …
    Just want to know whether Bangalore VTU Regional Office also gives Transcripts in Sealed envelope ?????
    Last week they informed that I have to approach VTU Belgaum for Transcripts in Sealed Envelope !!!!
    Any information pertaining to above confusion is highly appreciated
    Thanks!!!

    Like

  95. Awesome blog Suresh. Here is my experience after following the blog

    First, I was able to get my VTU transcripts in 4 days. I emailed a requisition letter requesting to issue transcripts to my father in Bangalore and he approached the Bangalore Regional office and submitted a DD along with the requisition leter. Transcripts, in a sealed envelope, was issued on the 4th day at the Regional office, Bangalore. This was a real smooth experience and was much much faster than i thought it would be.

    I had this couriered(DHL offers discounted rates if sent to educational institutes) to WES. WES showed very little love towards the original, official transcript in a sealed envelope and insisted on submitting “All marks sheets, attested and dated by the Controller of Examinations or Registrar’s Office and to be in an official sealed envelope”. They also mention that they do NOT accept documents that are attested by any other person other than above mentioned.

    Now i have to trouble my father to go to the Regional office again and submit for attested marks-sheets. I see a fee of Rs175/- on the VTU website but am not sure of the process. I am hoping it is the same as that for obtaining transcripts and praying it is just as smooth. All I have is 15 days before San Jose state university closes application window.

    I see some queries regarding this but did not see any closing comments, Please let me know if any of you here got this already.

    Like

    • Hi Nitin,

      I too am applying for transcripts to VTU for WES evaluation.
      1. Should i apply for official transcripts (i.e 250 rs per set) ?
      2. Should i apply for attested marks sheet (i.e 175 rs per set) ?
      3. Should i place the WES evaluation form with reference number inside the sealed envelope provided by VTU ?

      I would really appreciate if you could help me out by sharing your experience and answering the above questions.

      Like

  96. Hi, Even I am looking for sending transcripts to WES for obtaining ECA report. WES requires the marksheet transcripts and the provisional degree certificate attested inside a university sealed envelope. Please guide if someone had taken VTU transcripts and had got ECA report from WES.

    Liked by 1 person

  97. Hello sir,
    I have applied for transcripts in bangalore office last week and the information which you posted says i will get my transcripts within 2days. so can i expect transcripts within 2 days. And i need my transcripts immediately so please provide me the solution to get my transcripts soon.

    Like

  98. Follow up to my previous comment, I did apply for University attested marksheets by couriering all photocopies, DD(175/set, a set is for a total of ~10(not certain) marksheets, if u have more than 10 then there is an additional fee of 175) to VTU Belgaum. It takes about 7-10 working days to receive the attested and dated marksheets in a sealed envelope. Must say, VTU did a good job in this regards and process was smooth and quick(faster way is to go to Belgaum and get it the same day).
    I did send it out to WES and the document was accepted and processed.

    Good luck folks and Thanks for the blog Suresh!

    Like

    • Thanks Nitin for the informatiom . In addition to photocopies ( marksheets & degree) + DD (Rs.175/- per set) + Request letter (indicating my postal address) .. is there any other document / application form or envelope or proof I should send to VTU .. please inform
      Thanks… …

      Like

  99. Ravi,
    Thanks for mentioning the requisition letter, I forgot to mention that. There is no other form or application. There is an application form to get transcripts but NOT for marks-sheets attestation.

    Like

    • Hi Nitin,

      I have more den 10 marks cards.so the attestation cost for DD is 175/- only or extra charge, if extra means how it s added to the amount.Please reply me.

      Thanks

      Like

      • Hi Kavitha,

        If you have the marks cards more that 10 (One set is 10 marks sheets) then you need to draw DD of 350.

        Regards,
        Srinivasa N

        Like

  100. Hi,
    Do they sent the Transcripts by normal post or by courier ? As it been 10 days i have sent my application form and I have not received the transcripts. Any way to track the status ?
    Please reply.

    Thanks

    Like

  101. Hello suresh,

    I haven’t received my 8th semester marks sheet yet and I want to apply for transcript. I have to submit my 8th sem marks card to get the transcript which I don’t have. Can I send the marks sheet which we get when the results has been announced or do I have to take statement of marks from the college and submit.

    Like

  102. Hi Suresh,

    Please advise on my above query.. I tried calling VTU belgaun evaluation office to get a status on my transcripts but they dont respond at all.. I sent my form on 24th July.. still I have not received it.. Please advise…

    Like

  103. Hi suresh
    I just wanted to know that can I take DD which is taken by my friend for me… But he as put his name in applicant name in callan in sbi bank… will it be rejected!?

    Like

  104. hey,
    i wanted the transcript,but the problem is i dnt hve my 7th sem marks card.is it okay,if i send the rest of the marks card.please do let me know

    Like

  105. Hi Friends do not apply for VTU transcripts through agent . The officers are not entertaining them . I had my transcripts with the University held for a month and my mom had to collect it personally with the authorization letter.

    Like

  106. hi,
    I passed out in 2012, i have a doubt whether we can send application to VTU regional Office by post or i must give by hand and also do i personally go and collect the transcripts

    Like

  107. I have completed my M Tech two months before. I have three semesters marks card with me as 4th sem marks card will come late. How can i get my transcript? Should i wait another 3-4 months when i receive my 4th sem marksheet or i can get my trancsript if i apply now.. pls let me know

    Like

  108. Hi, Just for FYI , these days US institutes for international applicants like us are requesting for transcripts evaluated by a member of the National Association of Credential Evaluation Services (NACES) like WES services. The institute wants course by course evaluated transcripts directly mailed to them by WES service. So we need to mail our attested marks card to WES and pay their service fees.so the regular transcripts which we request otherwise are useless dont waste money applying for it as they dont accept it now. i ordered 20 transcripts thinking it will be of some use any time in the future but its waste 😦 as no colleges are accepting it.

    Like

  109. Hi Suresh,

    I made a DD addressing The Registrar, instead of the Finance officer, will there be any problem or delay in getting the transcripts?

    Like

  110. Hey Suresh,
    Thanks a lot for all the information. i have a concern. Should the marks card xerox be attested if i am posting the envelope to the Vtu belgaum office?

    Like

  111. hello!
    Your post was very helpful.
    I had submitted my documents at regional office and it was ready in 4 day :D.
    I would like to leave the regional office contact number for transcripts. I had great difficulty finding a contact number that worked.
    Bangalore VTU contact for transcripts: 080-23016694

    Like

  112. Hi Suresh,

    Thank you for starting this blog. Its been quite useful.
    I am planing for MS in US. Am I suppose to take TOEFL even if it shows medium of study as English in transcript.

    Like

  113. Hi Suresh,

    Can I use this same process to apply for transcripts from Bangalore University(BMSCE college) as well? I was a student in 1999. Thanks for your help.

    Thanks

    Like

  114. Hello Suresh

    I am planning to visit VTU Regional office on Monday(15th Dec). My question is in the USN number, I had USN of Mechanical Branch in Semester 1 & 2 and I changed my branch in 3rd Semester to E & E. Do I need to mention both the USN numbers in the application or only one USN number?

    Like

  115. I am confused with the application form.It contains 3 pages and i dont know whether i have to send all the three pages to the VTU or just the first two pages.please help me out.I have to send it to VTU asap.

    Like

  116. Hi,

    I need a letter of recommendation from my college to submit for U.S universities, but my college is been banned..so how to get this letter. please suggest me about this.

    Thank You.

    Like

  117. Hello,
    can anyone else go to belgaum but and get transcripts for me. Is that possible or should I only go. It’s bit urgent and need it immediately

    Like

  118. Hello Sir,
    Is it enough to get the xerox copy of only the passed marks cards or should we add all the marks card including the arrears in our envelop ???

    Like

  119. Guys I need urgent help here as I am not able to reach out to VTU Bangalore regional office on the numbers mentioned either VTU and Cleartranscripts sites.

    Like

  120. HI,
    This info was very much helpful to me. I had to get my engineering degree certified in UK Naric for UK equivalent degree, and I wanted an official transcipt from uni. And this blog guided me the right channel and procedure to do everything .
    Thanks a lot.

    Like

  121. HI Suresh, thanks for the valuable information. I was a student under VTU and i am a Bangladeshi national. Can you help me with the information how i can apply and get my transcript from Bangladesh. Please help

    Like

  122. Buddy your help is much appreciated. Thanks a lot for helping other in getting things done so easy 🙂 You Rock :):)

    Like

  123. Thanks for taking to time to put this up. Followed the instructions exactly as mentioned in the article, I received the Transcripts within 9 days of sending it through post.

    I sent them from Bangalore as it looked like the easier option when compared to traveling all the way to the VTU Regional Office. The Post-Office gives you a tracking ID, with which you can check the status of your speed post online.

    I recieved a confirmation SMS from VTU (sakala) after 7 days and the Transcripts arrived after 2 days.

    Like

  124. How to get official transcripts ,& consolidated marks sheets of all semesters from Karnataka university passed out in 2003

    Like

  125. Hi,
    I want to understand the fees of transcript if it means 250 than it covers entire 8 sem into it or each sem costs individualy?

    Like

  126. I finished my 8th sem exams on june2015 …i have collected all sem marks card except for 8th sem as it has not yet been issued …can i apply for transcript without it???

    Like

  127. Hi Guys,

    Can you confirm that if going to Belgaum to collect transcript personally we don’t need to take any marshiest or even xerox with us?

    “Please Note: If you plan to submit in Belgaum, no need to carry xerox copy of Marks Card, no need of anybody’s signature, no need of anybody’s attestation, no need of letter.”

    So just need to go with DD and fill application form?

    Thanks,
    Tarun

    Like

  128. Hi,
    I had a query regarding the transcripts. I have passed my B.e this year 2015 and want to apply for the transcripts, however i did not collect my 5-7 sem marks card from college. Can i apply for the pdc and send the xerox of the same instead of 5-7 sem marks card? please let me know as i will apply for duplicate marks card if that would help me..
    Thanks,
    regards,
    Fuzail

    Like

  129. I have completed my bachelors of engineering in 2015 and havent received my 7th and 8th sem marks card. While appyling for transcripts can i send them the printout of my result sheet from official vtu results webpage? For sems 1-6 i have my marks card. The only problen is for final 2 sems. What should I do?

    Like

  130. Hi Suresh,

    I find this piece of page is very useful to all those who want to apply for the transcripts.. Good Job done 🙂 well i would like to add one small data on to the Steps enclosed above, i think VTU has also made the provision for Online payment if a DD is not possible,, If you find this step can be appended and makes sense and helps other ,please do so,, else you can ignore it 🙂

    Thanks for your time.
    -Dhanushree.

    Like

  131. Hello, thanks for the information, it has been very helpful. My question is will I still get my official transcript from VTU given that I am still in 7th semester(graduating in 2016) and still waiting for my 6th semester official marks card form my college MSRIT??

    Like

  132. i need to get some advice on VTU 2002 passout. please send your email address/phone number. Urgent..only person I found active on the topic.

    Like

  133. How to get University specific transcript? I mean few universities for masters require transcripts in their own format,basically a form where the details are to be filled by Registrar of VTU,etc..?

    Like

  134. Also, do i need to attest all the photocopies of marks cards from notary/gazetted officer before submitting them for transcripts at VTU Regional Office, Bangalore?

    Like

  135. thanks for the information. I am passed out mba student of vtu and i m nepali residing in nepal..i am trying to get my transcript…how to make DD from here?? is there any online payment system? i have account in SBI india and i hv online payment facility..what can i do????

    Like

  136. Hi, Actually am applying for higher studies. One of the universities is having its own format of transcript. will VTU give me the transcript in that format ??

    Like

  137. Hi,

    Thanks for the detailed steps for getting a transcripts, I have followed it the same and sent my courier to belgaum i can track it and see the status as received, But no reply from vtu or no confirmation from them about the same. What is the next step now?

    Like

  138. if my total aggregate is 67,68% and from 5th sem to 8th sem 72.56% my degree certificate is FCD and what should I consider for my degree class FC r FCD

    Like

  139. Hello Suresh,
    I am 2014 passed out. I had applied and got my transcripts last year only and i used it
    Now I want 3 more copies of Transcripts. For how much money should I make DD now.

    please do reply.

    Regards
    Mahesh DY

    Like

  140. Hi. i am U.Kousar passed out from (B.E) ECE branch in 2010 and M.Tech(SIGNAL PROCESSING) in 2012 from both the degrees from VTU. Now i want my official transcript. should i take two transcripts separately?? Or how shud i apply? is der any different method?

    Like

  141. hi,
    I have sent my details to VTU for my transcripts, its been over 20 days now and I still haven’t received them. should I wait longer, or try to get in touch with VTU

    Kindly suggest

    Thanks in adavance

    Like

  142. Hii…thanks fr d info u shared..it made my job easier..I have a query..what if my dad goes belgaum n collect pdc as well as transcripts? Do they will ask fr any attestation letter frm college principal or college marksheets..as I amm not going with him..so please let me know what and all I should send along with him..so that it wont create ny prob afterwards..

    Like

  143. Hi Suresh,

    Thanks for the detailed information, its really helpful.

    I have two questions,

    – does VTU provide transcript for each semester separately or its always combined in one transcript as you have shown in example transcript ?

    – I have a backlog in one semester and i do not have the consolidated mark card for that semester. Will VTU provide me the transcript or should i first take the consolidated marks card and then apply for transcript ?

    Thanks,
    Sushanth

    Like

    • Im a VTU student under the CBCS scheme. Im planning to reject my 1st semester university results but keep my internal assessment marks. When i write the exams again will that be considered as 1st or 2nd attempt?

      Like

  144. Pingback: First Things First | mygreguru
  145. I have completed BE from VTU in 2002. I am from Nepal. Now I need attested transcript and convocation certificate to be attested and sealed by VTU. My transcript has two page and convocation certificate has single page. As per Canadian university, the transcipt and degree completion convocation certificate has to be sealed inside the envelope and stamped and signed by VTU. What amount of DD should be prepared for the document. For receiving the document to Nepal, how much additional currier charges of DD should be prepared. Hoping this block will help me
    rudramanip@yahoo.com

    Like

  146. Sir
    Is it necessary to have photocopy of all mark list? I am having consolidated mark list of all semesters . is that enough?

    Like

  147. Hlo I had apply for the transcript but till today m not getting transcripts it already 17 days ….what will be the next solution for that

    Like

  148. Hi Suresh,

    Thanks for making life easy for our clan.

    How many sets of marks card photocopies should I send to the VTU? Just one set, or as many sets as I need transcripts?

    If I need 3 sets of transcripts, do I send just one set of photocopies, or 3 sets?

    Thanks.
    Swathi

    Like

  149. Hi. I reside in the US. I need to get my transcripts to join a university here. two of the steps needed to get the transcripts need my signature. If I could sign these from here and send the scanned copy to VTU, would it work?

    Like

    • Hey it was same problem here since i too reside out of India. Just write an letter sign and send across scaned copy to frn or family along with an authorization letter drafted by you amd signed.

      With this print out letters they would be able to apply and recive your transcript officially in 3 days ( I got from Bengaluru regional VTU office)

      Like

  150. Hi Suresh,

    I am looking for the Transcript for my Canada Immigration. One of the requirement by the educational evaluation team is as below.

    “If the document is given to you to forward to WES(education evaluators), it must be attested & dated and placed in an official sealed envelope that is signed or stamped across the back flap by the appropriate authentication officer at the institution that conducted the examination. If the envelope has been opened or there is no stamp or signature across the back flap, the document will not be accepted by WES”.

    Can you please let me know if the transcript we receive will be sealed and and signed across the flap. Please confirm.

    Thanks,
    Venkatesh

    Like

    • Hi Venkatesh,

      All the copies will be in a sealed envelope and they will provide you one copy without seal for your reference.

      Like

    • Hi Venlatesh ,

      Can you please share your experience .

      #Did you get it in the right way ?
      #How much did you pay ?

      Like

  151. Can I write a different mailing address so that vtu could directly send it to that place.. It’s an Indian address.. But the application will include my home address.. Is it OK?

    Like

  152. Hi Suresh,
    Thanks for all the info here..
    One question i have is about the spelling of ‘Visvesvaraya’.
    My marks sheet have ‘Visveswaraiah’ and the university website and other references have ‘Visvesvaraya’.
    What should i choose in the WES application, both these spellings are available in their form… Could not find an answer to this from all my browsing.

    Like

  153. Hi, Indeed very useful site. I am in US on H4 and would like to to do Masters. Near by universities are asking for electronic transcripts. id this something can we get it from VTU directly?

    Like

  154. Hi,
    I am Ankur Patel I need transcript urgently, Is it necessary that 7th and 8th semester marks card should be Xerox copy of original? Online print out will work out.
    Thank you.

    Like

  155. hello,I m foreign student passed out fron vtu2016. I m waiting for reasult but the delayed of publishing result is making me frastuation.I m planning to do master in US.my question is,can I get the transcript certificate within 5 days after the publishing result from Belgum(vtu head office).its bcz its too late for me for further proceess due to delayed of results

    Like

  156. Thank you Suresh for wonderful blog filled with info.
    Please let me know that can i get my transcripts by hand from regional office at Bangalore. if yes what is the time duration for obtaining it.
    Do we need to write our from address if we are collecting the transcript by hand?

    Like

  157. I’m a 2016 Pass Out and I only have Markscards till the 6th Semester, which I have attached along with the required others. Is it Okay? Will My Transcripts include marks only till the 6th Semester or till the 8th?

    Like

  158. Hi, has anyone mailed the documents to Belgaum directly? If yes can you let me know on the process and also I need the transcripts in a sealed envelops. Should i provide the envelops in the post or will they send me them sealed.Also should i print the same i.e transcripts are to be sealed in the letter?

    Like

  159. if i apply for the higher studies what should i mention as my aggregate??is it the aggregate from 5th sem to 8th sem or overall aggregate of 8 sems??

    Like

  160. I had applied for the transcripts almost a month ago and i still dint recieve them. I even tried calling and mailing them but they didnt respond. I require these for my higher education. What do i do now?

    Like

  161. What about the marks that we secured in our next attempt after failing in one subject? Where will those marks be entered? How can we show that marks to abroad universities if they haven’t shown or entered in our transcripts?

    Like

  162. I had two backs in sem 4 so I have two markscards. I don’t have the consolidated marks card will that make a difference? Or do I need to get the consolidated marks card before I apply for my transcripts?

    Like

  163. if i go to vtu regional office and submit documents for transcripts then will i get it within 4 days ??? i heard it will take 15 days ………

    Like

  164. hello. what if you have a back in one of the semesters? do you need the consolidated mark’s card or can you just give them the back marks card which contains the marks of only those subjects which you wrote again.

    Like

  165. im still studying in 7th sem ….. i want to apply for higher studies.i hav marks card oly till 5th sem. can i get transcript till 5th sem?

    Like

  166. Hi Suresh,

    Applying for transcripts online, does this process you keyed still holds good? I am checking this because recent post was in the year 2012.

    I need to apply for my transcripts, so I did hear that there is no online process and we need to go to belgaum. So just wanna confirm on the process.

    Awaiting your response.

    Thanks.

    Like

  167. gm sir im manjunatha desai completed BE mechanical in 2015 and studied in autonomous college in bagalkot belongs to karnataka state …..
    the problem is that im get confussing to convert to grade points to percentae ……
    other thing is that applied for some govt non technical jobs in that they asked in such a way that in firt column maximaum marks and in second column obtained marks and in third column pecentage …….
    as i belngs to autonomus system , hoe to put maximum marks and obtaned marks
    please guide me sir

    Like

  168. Hi Suresh .

    Thanks for the well drafted procedure .

    I just hope the entire process/DD fee etc remain the same as it is 2016 & you have drafted this in 2011.

    In any case , cheers .

    Like

  169. Hi, I had sent the request to Bangalore office on 9th December and not yet received the transcript.
    Tried calling up VTU but nobody is responding. Can you please guide me how to track the request.

    Thanks !

    Like

  170. Hi All. I have applied for my Transcripts before 15 days through post. Yet, i did’nt receive the transcripts. Please guide me, who is the point of contact from VTU to enquire regarding the same.

    Like

  171. Hello @suresh , i just wanted to know, whether 250/- is for the Transcript which includes all the semesters’ marks cards? is do we have to pay 250/- for each individual semester marks card?

    Thanks in advance

    Like

    • @Nishi Bangar
      I have successfully received the transcripts by paying 250/- for the first copy 150/- for each subsequent copies.

      If you pay only Rs. 250/-, You will receive a A4 sized envelope with contents:
      1. only one vtu sealed envelope containing colored transcript record (of 2 pages). You are supposed to send it to other university/body without .
      2. Photocopy of the transcript record (2 pages) for your reference. So that you know what is in the sealed envelope.

      If you add to your payment additional N multiples of Rs.150/-, you will receive N additional sealed envelopes that you can send to other universities/bodies.

      For detailed information please refer to comments by
      jyotir
      Aug 31, 2011 @ 18:40:52

      Hope it helps you.

      Like

      • HI Abdul ,

        I need my transcripts in a SEALED & SIGNED manner on the flap of the envelope .

        I got an A4 size brown envelope only stapled & stamped . I payed DD 250

        I need this for canada immigration / WES purpose & can you please advice how can i get SEALED & SIGNED transcripts

        Like

  172. Hi Suresh,

    Thank you Suresh, for the comprehensive blog. It made obtaining VTU transcripts much easier. You have done it superb what VTU did not do so well.

    My experience:
    I followed the procedure explained by Suresh, I made online transaction as described at the end of my comment and obtained the transcripts just as described by jyotir on Aug 31, 2011 @ 18:40:52.

    Also thanks to @Nitin for explaining:

    On Jul 03, 2014 @ 02:51:28
    The expectation from WES for attestation of Marks Sheets by Registrar.
    Plus DHL offers discounted rates if sent to educational institutes.

    And Further on Jul 18, 2014 @ 03:22:04
    Experience on how to get the marks sheets attested by VTU.

    To add to your comments to benefit others 🙂

    Now a days, VTU accepts online payment, “http://vtu.ac.in/online-fee-payment/”
    so you can save time as there is no need for you to go all the way to a bank to obtain a DD, instead you can make payment online and enter the reference number of the transaction and App Name (example: Paid Rs.X/- Transaction Ref: xxxxxxxxxxxx via PayUMoney App on VTU website) in your application at the same place where you are expected to mention the DD number.

    Thanks to everyone who has contributed to this blog.

    Like

    • Hey Abdul ,

      Hope you can help me out with this query.

      Currently I’m in Singapore and need transcripts for my job is there any way that I can get it done online otherwise do I need to show my originals to the regional office while I submit the documents.

      I’ve brought all my marks card to Singapore.

      Like

  173. Hi All,

    I had sent the documents to VTU on 04 March and have not received the documents till date. Out of multiple calls to the VTU Belgaum office, only once it was answered, the lady took the university seat number and asked me to her back in 1 hour, but no one answered the phone ever after. Meantime, I mailed the registrar with the details of USN, Receipt No and the date I had sent the documents, followed by a follow up email. I received a reply today stating that they have dispatched the transcripts today through professional courier, along with the tracking number. Hopefully, I might receive the transcripts in a day or 2. Though the system has been made easy, there are still flaws in the process, which is the reason for errors.

    @ Suresh, can you please update the blog with the details of the registrar’s email id.

    Like

  174. Hi Suresh,
    I found your article very useful.I just had one query.I am currently in US.So can someone from India submit the documents on my behalf to Bangalore VTU office and still get the transcripts in 4 day s???

    Like

  175. Hey. I’m studying in an autonomous college. If we can’t clear a subject in first attempt, we are given make up exams. If we clear make up exam, then marks obtained in that will be printed on our marks card. I wanted to know if it’ll be mentioned in our transcript that we’ve attempted the subject twice?

    Like

  176. What to do if sent everything, is past 15 days and still nothing received from but at home?

    Is there any way of tracking the progress?

    Also, by which courier does vtu send the transcript? India post or dtdc or…?

    I have tried calling both Belgium and bengaluru office but no. doesn’t connect!

    Like

  177. Hi there,
    I have a doubt regarding the fee that I will have to pay, for obtaining the Official Transcripts. Is it 500/- or 250/-? Because the application form says 500/- for the first copy. Kindly help me out or get me the link to download the updated copy of the application form.

    Like

    • This page was created in 2011 , so I guess rates are revised to 500 and 300. I need to apply as well , please replay here if you get any info.

      Like

  178. Please let me know if you’re looking for a article author for your site.
    You have some really great articles and I believe I would be a good asset.
    If you ever want to take some of the load off, I’d really
    like to write some material for your blog in exchange for a link back to mine.
    Please blast me an e-mail if interested. Thank you!

    Like

  179. Hi all,

    For an autonomous college affiliated to VTU, who do we approach to get the transcripts? College or VTU? The final degree certificate is from VTU, but all the semester marks cards are from the college. What do we do in this case? Please let me know.

    Thanks in advance.

    Like

  180. Is it possible for someone else, like a parent or close relative, to go and collect the transcripts on my behalf? I am currently in the US and don’t want to come all the way to India only to get transcripts.

    Like

  181. Hi,
    I just completed my BE in the month of june and all my results are out.But I have only received marks card untill 6th semester,the remaining the college staff had said that it’ll take time.
    I am in need of transcripts right now for applying for higher edu.
    Is it possible for me to send only the marks card that I have untill now to VTU and receive the transcripts or will they reject it?

    Like

  182. Suresh,

    I have sent out the documents to VTU Belgaum with necessary docs and DD 5 days back and have asked them to send all the relevant documents for WES Canada directly. Any idea how long it shall take and also any good number to reach them. As per website, one number is provided which is never reachable 😦

    Kindly help as I am not in India.

    Like

  183. Hi,

    Thank form the blog and it really helped me with the process.
    By any chance the fee for Transcript has been increased to 500/-(which was earlier 250/-) ?

    Like

  184. hi suresh,

    i am planning to apply for canada pr, and they need transcripts from VTU. can you please explain me how many sets of transcripts do i need and how long will it take if i apply in bangalore office

    thanks

    Like

    • Hi all a quick update, i visited vtu regional office in bangalore…. U jus need to carry vtu application form n online fee payment form… U can pay it in d shop beside vtu, om sai enterprises or so… N most important update is even though you submit in regional office it takes 20 working days to receive transcript, so i ll b going to belgaum

      Liked by 1 person

  185. Hi, I have applied for transcripts and its been almost a month for now but not yet received the transcripts. Any idea whom to contact or what to do further?

    Please help.

    Thanks in advance.

    Like

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