How to go to VTU Belgaum for Receiving documents? The Procedure

In order to get the documents quick and easy or in case you are confused and lost, it’s better to go to VTU Belgaum. You can get any documents just in 8 hours. You just have to spend one entire day at VTU Belgaum. Yet, sometimes, in rare cases, it could be necessary to spend 2 days in VTU Belgaum.

You can go to Belgaum by Bus or by train. It takes 8 to 10 hours to reach Belgaum from Bangalore – I am not aware from other places. Once you get down at VTU, it takes  30 minutes to 1 hour to reach VTU office depending upon traffic. Usually, there is no traffic in Belgaum.

Autorickshaw is the best transport to reach VTU. Take a local bus while coming back to Belgaum Railway station or bus station.  Ask why a bus? Because you may not find autorickshaws when you have to go back to the station in the evening.

You may follow these steps given below to plan your journey to VTU. And sorry about the quality of the pictures in this post.


Step 1: Booking ticket to Belgaum

By railways: 

First, check whether you can get railway tickets to Belgaum from this site:,

It is always good to book tickets 15 to 20 days in advance. Book tickets such a way that you reach VTU before 9 AM in the morning.

By bus:

If you are planning to travel by Bus, check whether tickets are available from this site:

It’s good to book tickets 2 to 3 days in advance. Book tickets such a way that you reach VTU office before 9 AM in the morning.


Step 2: What must be carried to VTU Belgaum?

A college bag, original BE marks cards/photocopy of marks cards, SSLC/10th Marks card, driving license, college ID, stapler, gum, passport size and stamp size photos, pen, pencil, eraser.


Step 3:  From Railway station/Bus station to the VTU Office.

By auto:

Once you reach Belgaum Bus station or railway station, it’s better to hire an autorickshaw to go to VTU.  Ask the auto driver to go to VTU Office, GnanaSangama. Don’t pay more than Rs. 70 to Rs. 100 to the Auto driver to go to VTU office. It takes around 30 minutes to 1 hour to reach VTU.

By Bus: 

I don’t recommend Bus because you’ll get late and you don’t understand where you are heading, but in Auto, you can communicate with the auto driver for any information.

Make sure you submit your documents before 12 PM, Or else they will ask you to come tomorrow.


Step 4: At the VTU Office

VTU had a very huge campus. Very clean and very few people walk on the campus.

VTU Campus Belgaum
Huge VTU Belgaum Campus
VTU Belgaum VTU Documents, Convocation Certified Degree Certificate
VTU Entrance,  Courtesy:


Auto Driver will drop you inside the VTU campus. Wherever he drops you inside the campus, first ask or look for State Bank of Mysore. Once you see the SBM, walk towards the VTU registrar office building which is opposite to the bank.  You have to go to the 2nd floor where the registrar office(Exam section) is located. Registrar office is on the 2nd floor.


State Bank of Mysore Opposite to VTU Registrar Office
State Bank of Mysore, opposite to Registrar Building. You can make DD from this Bank


VTU Belgaum VTU Documents, Convocation Certified Degree Certificate
Way to Registrar Examination Building on the 3rd floor. In Front of SBM

Remember, you don’t meet The Registrar. You meet the Receptionist in the registrar office. The receptionist is responsible to collect your application forms or any other details, and she or he is also responsible to distribute the documents.

All kinds of application forms such as PDC, CMC, Transcript are readily available at the VTU Registrar office in bulk just like deposit forms in the bank. So you don’t have to carry any application forms to VTU Belgaum.

VTU Belgaum VTU Documents, Convocation Certified Degree Certificate
Outside Registrar office on the 2nd floor. Submitted my application form at 11AM and waiting to collect my documents at 4PM.
VTU Belgaum VTU Documents, Convocation Certified
Opposite to Registrar Office Room

Also remember, sometimes you are asked to get your Marks cards/application form attested before applying for any documents. You can get them attested from the VTU campus itself.  The receptionist will tell you where to get attested. You just have to go where she/he tells you to go for attestation.

VTU Belgaum VTU Documents, Degree Certified
Getting my Gazetted officer attestation here


Step 5: After Submission

After submitting your documents, the receptionist will ask you to come back at 5 pm in the evening.  Until then you can stay in the VTU campus and hang around in the campus.

There is a canteen, some shops, bakery, general stores Next to the SBM. Neat and clean bathrooms are also available.

Canteen(Next to SBM Bank) VTU Documents, Convocation Certified Belgaum Canteen
Canteen Next to the SBM Bank

Step 6: At 5PM

At this time you’ll face a crowd of applicants waiting to collect their documents. The receptionist will call out the names of the applicants to take the documents. Be ready with Photo ID proof to show it to the receptionist.

VTU Documents, Convocation Certified
Received my Documents the same day at 4PM

Step 7: Go back

Once you receive the documents, go to the State Bank of Mysore.  Take a bus that goes to railways station or Bus station.

Usually, all the buses go to railway and Bus station.

However, if you find Auto, you can hire, but don’t pay more than Rs. 70 to 100.


63 thoughts on “How to go to VTU Belgaum for Receiving documents? The Procedure”

  1. hi dear …..
    i need some help actually can u find me an application for pgcet 2012-13 (for mtech at vtu) and even the last date for applying it?


      1. hi i completed my 8 Th semester in 2012 but i had one back log which i cleared in challenge revaluation now, i did not apply for convocation, i want my graduation asap what is the best procedure to follow and how much time will it take. please reply thank u


  2. How to apply for name correction in marks card? My parents name is not printed.. Should we take any form from college?


    1. Hi Stephen,

      Please contact by visiting VTU regional office or VTU Belgaum for solution. They will give you solution.

      In my opinion I don’t think college can help you. They will just waste your time.


  3. hey i want both single and individual consolidatin marks card so can i take single DD for this?and can i go on saturday too?


  4. hi am Nanditha
    i need a help .I got my provisional certificate for MBA when i calculate my final marks am getting first class but in my provisional certificate it has come second class . i actually wanted to know weather my first attempt marks will be considered or final marks (i have cleared 3 subjects in second attempt )


  5. Dear Suresh,

    Thank you so much for your crystal clear step-by-step procedure for procuring duplicate marks card! It helped me immensely and I got my marks card in 6 hours having traveled all the way from Bangalore.

    Hail your benevolent gesture!

    Warm Regards


  6. If I want to leave a vtu affliated college after the second sem, to pay three years worth fees and do so or will they hand over the tc without any hassle?


  7. Hi Suresh,

    Website is very simple and very helpfull. Good job.
    A firm in Canada is requiring my mark sheet copies to be sent to them in an sealed envelop directly by VTU. OR ELSE I need to get all the photocopies attested by either the controller of examination or the registrar.

    Which is easier process and how do I get it done ?

    Looking for your help.
    Thank you


  8. Good job Suresh…this info is of immense use for ppl who have passed out long back like me and don’t have consolidated marks-card yet


  9. Suresh,Can we get our photocopies attested in the vtu campus itself??As i am travelling from mumbai i just called them and they are like u have to get them attested from mumbai itself!!


    1. No no… You can get attested there in VTU campus. I got attested from VTU campus when I had been there for my documents. I don’t understand why they said like that.


    2. Hi Ashwin,

      Yes, you can get attested at VTU Campus or outside the campus from some gazzeted officer, lawyer, or a doctor.

      I got my attestation from VTU campus when I had been there for my documents. I don’t understand why they said like that.


  10. Hello Suresh,

    I need a consolidated and transcript from vtu,the problem is I still haven’t taken the 8th sem markscard from college.its been 2 yrs since I passed out.Dont think the college ll give me now..;)
    Is it ok If i go directly to the VTU office to get my docs without the xerox of my certificates??
    or s der another way..??


  11. Hi,
    My vtu result has been withheld, i have completed my engineering , and i need result soon to apply for Please guide me..

    I have to go to regional office or belgum to get the result soon?


  12. Hi suresh can u help me wt is procedure of mpc case in vtu university day after tomorrow my hiring is there in vtu belgaum can anybody help me


  13. hi suresh,
    firstly i must thank you for taking time time to answer all the queries, its a great sigh of relief, as these questions are not answered satisfactorily even in the vtu regional offices,

    my question :
    i was “absent” for a particular subject in the 6th semester ( due to some unavoidable reasons), i subsequently cleared the exam in the 7th semester.
    the problem:
    the 6th sem marks card has declared fail( since i was absent) , and i scored 448/900 ( including the internal marks of the failed subject.)
    but the other marks card that i got the failed subject says i have secured SC (487/900)…{ i had got 39/100 and 17/25}

    vtu has not considered the marks of the absented subject (in the pdc that i had applied for), the consequence of which my aggregate is just following short of a FC, If they consider it i’ll get fc.

    what do i do?


    1. Hi Kashi Fraza,

      If you fail even only once in any subject then consider you are SC no matter whats your overall score is. The VTU will always consider you r first attempt score to declare class. So , you can’t do anything


  14. hi suresh.i have lost my second sem marks card. in i submitted court affidivit and fees to vtu office at belgaum..but one year .gone still i didnt get my marks card to my m again gng to bealgaum to enquiry about my marks card..i want to know wheather they will give marks card upto evening..i need it urgent..please reply


    1. Hi Maahin,

      You are one of the rare cases who lost their marks card. I regret I don’t have solution.

      You need to share you experience here so that others can benefit. If you are going to VTU, belguam, let is know what happened.


  15. Dear Mr Suresh
    I was happy to read your very helpful note. I want to obtain the following documents on behalf of my son who is in the US. 1. authorization to release transcripts, 2. transcripts and 3 degree programme completed with graduation date. He graduated in 2004 when the University spelt its name differently. We need authentication of this as well. I propose to be there from Hyderabad on 25 and 26. Can I finish all this work? Could you please mail your response to me personally? Thanks and god bless the likes of you



  16. What is the procedure to change name in marks card(8sem+1degree) , I need to get single DD for all marks card or Individual DD(9) for each marks card???? Plz help me ..


  17. Hi Suresh,

    Do we need to carry original marks card for attesting purpose in vtu or just photocopies r enough for attesting ah?


  18. Hi Suresh.
    Your blog is very informative.
    I finished my 7th sem BE, i have not recieved my 5th sem markscard. It is misplaced by my college/department! I saw the details for duplicate markscard in ur blog n want to know whether i have to go to belgaum or process the same through my college or by myself(by post)??
    Eagerly awaiting ur reply.


  19. Hi,suresh.
    In my absence can my relative get my there any formalities for that?.if so can u explain?what are the docs to be carried along with?.


  20. Hi
    Great work
    Really helpful
    I just had a query
    Is it possible to get the certificate done on Saturday?


  21. Great article. Thanks a lot. I have a question – Is going to VTU on a saturday to collect duplicate degree certificate a good option?


  22. My son Mohamed Basil has been completed Engineering degree during 2014
    Under VTU -belgaum . When i will get the degree certificate
    Please ADVICE


  23. Hi I hav lost all my semester marks card I don’t even hav a Xerox wat to do.
    Hw many days it ll take to get duplicate marks card


  24. i wasnt to discontinue my studies i have completed 3 sems and dont wanna attend the examination for 4th sem, can i get back my orginal TC,pu and SSLC marks card drom the board or i have to clear all my sems for it..? plz help its urgent


  25. i want to make a duplicate original degree certificate can it be done within one day if have all the documents like FIR ,affidavit copy.


  26. HI Suresh,

    I am going to VTU next week to collect my Degree Certificate do i need to get the HOD Signature from College n then go ? or can someone in VTU can sign that document?


  27. Thank you so much …. I lost my marks card , & completely afraid for dat, after visiting this site, i knew how to get my duplicate marks card. It’s simple n easy to get duplicate marks card. It doesn’t mean that k u can lost your original marks cards. Always keep few Xerox copies of each marks card. What I did, hope you vl not do dat. And I lost only one marks card and am having remaining all semester marks cards, how it missed dnt knw .. n thk for da information. @suresh jonna.


  28. hi this is manjunath 4th sem civil from skit college n in subject 10cv045 I got 39marks n I applied for photocopy n revaluation n I checked in tat one question of 10marks not corrected n even in revaluation results also it came 39 only n due to this I got year back wt to do actually they gave marks for another question which I didn’t attained tat question n i need 45marks to pass tat subject n pls help me frnds


  29. I want photocopy of my VTU (Visvesvaraya Technological University,belgaum,karnataka) 6th semester microprocessor first attempt failed paper january 2010 to june 2010.subject code is 06EC62 .this is 2006 syllabus B.E. (Electronics & Communication Engineering) scheme.this is a old first attempt failed USN is 1RE07EC081. my name is SUNIL.R .Iam a 2011 passout graduate of B.E.(Electronics and Communication) engineering under VTU at Reva Institute of Technology and Management, 6th semester result is B.E. degree class obtained is second class.I applied for revaluation and I got the same unchanged marks in the microprocessors paper in revaluation results.I have cleared the subject paper in second attempt.
    so,please knowledge me the detailed procedure to apply and get the photocopy of my 6th semester microprocessors 6th semester first attempt failed paper january 2010 to june 2010.old failed paper.subject code is 06EC62 .this is 2006 syllabus B.E. (Electronics & Communication Engineering) scheme.
    If I want to apply for challenge-revaluation to VTU, please knowledge me the detailed procedure to apply for challenge-revaluation and get the challenge-revaluation results.
    further,can I directly go to VTU,belgaum and get my photocopy and revaluate my old microprocessors failed paper.please knowledge me the detailed procedure and details for this also.
    please reply to my contact mobile number +91-8861261156 or +91-9342305296 and my Email IDs are :ratnaka [email protected] or [email protected].
    Thank you,


  30. I need to get the name correction done.And it’s too scary to send our originals via courier.So if I go in person to VTU Belgaum. How long will it take ?


  31. Sir/Madam,I want to change my fathers name in my marks card and degree I need to carry any dd if I personally visit vtu Belgium and how much time will it take to receive marks carda


  32. Is it necessary do get your convocation form signed from your college principal or will they accept guested officer signature as well..Since i have lack of time i will not be able to go to college…kindly let me know about this


    1. Do I need to get the application form for degree certificate to signed and attested in my college before college before going to VTU for collection.
      Please let me know


    2. Did you confirm whether you have get the application form for degree certificate signed and attested in the college before going to the VTU office


  33. My father’s name is wrongly printed on my marks card. To change that should I carry original sslc marks card or photocopy of that is enough. Pls rply


  34. Hi
    Actually I have not yet received my 8th sem marks card
    Do I still get the Consolidated marks card and PDC , if I go to Belgaum??


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